Office Administrator
Teasdale Fenton Cleaning and Property Restoration
Description TEASDALE FENTON IS HIRING Bring your office administration, bookkeeping, and customer service skills to our Sarasota team. As our Office Administrator, you will coordinate daily office operations, provide administrative support to branch management, and help customers receive timely, accurate service. Your work will include invoicing, accounts receivable, accounts payable support, payroll preparation, scheduling, and accurate recordkeeping.
What You Will Do
What You Will Do
- Coordinate office administration and bookkeeping functions; provide day-to-day administrative support to the Branch Manager and other departments.
- Answer incoming calls, and respond professionally to customer account inquiries and follow-up needs.
- Prepare customer invoices, track and collect accounts receivable, support accounts payable, and prepare bank deposits.
- Prepare payroll information for processing at the main location and maintain accurate administrative records.
- Type estimates, prepare work orders, draft business correspondence, and assist with regularly scheduled reports.
- Schedule commercial cleaning appointments and provide administrative support for the carpet cleaning division.
- Manage office supply inventory, coordinate vendors and purchases.
- Coordinate office technology resources and operate standard office equipment.
- Make deliveries to the post office and banking institutions as needed.
- At least 3 years of broad office administration experience.
- Knowledge of office management systems and administrative procedures.
- Intermediate to advanced computer proficiency, especially Microsoft Office, Microsoft Word, and Microsoft Excel.
- Strong time management, organization, attention to detail, and ability to prioritize competing responsibilities.
- Clear verbal and written communication skills and a professional customer service approach.
- Ability to troubleshoot routine office hardware and software issues and adapt to changing priorities.
- Experience with Xactimate software is a plus.
Vacancy posted 1 day ago
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