DIVISION MANAGER

Position Overview Applications accepted from: FRO Division Only Department: Finance Division: Financial Reporting & Operations Section: Accounting and Financial Reporting Reporting Location: 611 Walker, 10th Floor Workdays & Hours: Monday – Friday 8:00 AM – 5:00 PM* *Subject to Change Description Of Duties/Essential Functions Primary function of this position is Accounts Payable. ** Report to Senior Division Manager and manages and supervises the accounts payable staff day-to-day. Prepares and reviews financial statements, schedules, and other documents necessary to communicate accounting information to management. Reviews daily, weekly, monthly, and annual financial reports and invoices for accuracy and completeness; reconciles reports against City financial records; makes changes and/or adjustments to reports if necessary; notifies supervisor of changes as required. Provides leadership, guidance, training, and advice to the Accounts Payable group. Assists Senior Division Manager and management in developing/updating policies and procedures; assists management in decision-making practices. The position is also responsible for providing policy guidance and oversight of the accounts payable activities as mandated by Administrative Procedure 4-11. Manage Accounts Payable functions within the Finance department. Monitor and direct daily operations to ensure compliance of policies and procedures, goals and objectives are met, and services are being provided efficiently and effectively; takes corrective action as necessary; personally, handles the most difficult, sensitive, or controversial projects for the division. Ensure maintenance of spreadsheets (logs) on all vendors to avoid disruption of service and late payments and maximize early payment discounts; ensure supporting documents are scanned and/or filed. Provide support to departments and divisions on issues related to processing payables. Review and ensure appropriate approvals for invoices before processing and posting documents for payments. Review and approve system override of payment terms, addresses and separate checks. Review Days Outstanding Report and Aged Unpaid Report and any other applicable reports. Provide training, motivation, and evaluation to the Accounts Payable team, work with employees to develop short and long-term goals, monitor accomplishments, establish performance requirements and personal development targets, and provide coaching for performance improvement and development. Create HEAR plans and coaching within the division with a focus on positive corrective actions and mentorship. Exhibit excellent customer service and communication skills. Perform other duties as assigned. WORKING CONDITIONS This position is physically comfortable with discretion of walking, standing, etc. There are no major sources of discomfort in a normal office environment. Minimum Requirements EDUCATIONAL REQUIREMENTS Requires a Bachelor’s degree in Finance, Accounting, Business Administration or a closely related field. Experience Requirements Seven years of progressive professional experience closely related to the activities of the division are required, with at least three of the years in a supervisory capacity. A Master’s degree in Business Administration, Public Administration or a field closely related to the activities of the division may be substituted for two years of experience. Directly related professional experience may be substituted for the education requirement on a year-for-year basis. LICENSE REQUIREMENTS None PREFERENCES Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.** GENERAL INFORMATION SELECTION/SKILLS TESTS REQUIRED: None However, The Department May Administer a Skills Assessment Test. SAFETY IMPACT POSITION: No If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. PAY GRADE 29 EOE Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. #J-18808-Ljbffr