Payroll Representative

Role Description

Performs various administrative tasks involved in preparing the weekly payroll and maintaining related payroll records in accordance with department and hospital policy.

• Verifies accuracy of payroll information in Kronos through audit procedures.
• Makes adjustments for employees transferring departments or changing budgeted hours.
• Completes check discrepancy forms for records that contain obvious errors. Enters a variety of payroll information received from other departments.
• May produce checks for special payments, keeping appropriate records.
• Prepares weekly payroll wire amounts for net pay, payroll savings and taxes withheld.
• Prepares weekly or monthly vouchers and/or wire transfer amounts for selected vendors and provides necessary detailed back up.
• Prepares weekly payroll distribution list.
• Distributes paychecks to employees and department representatives.
• Resolves employees’ questions concerning paychecks within scope of authority.
• Reviews union contracts, hospital policy and other source documents to resolve payroll questions.
• Continuously demonstrates tact and diplomacy when discussing payroll concerns with employees or other callers.
• Refers unresolved questions to Lead Payroll Rep or manager as appropriate.
• Contributes new ideas in department meetings.

Standard Staffing Level Responsibilities:

• Complies with established departmental policies, procedures and objectives.
• Attends variety of meetings, conferences, seminars as required or directed.
• Demonstrates use of Quality Improvement in daily operations.
• Complies with all health and safety regulations and requirements.
• Respects diverse views and approaches, demonstrates Standards of Respect, and contributes to creating and maintaining an environment of professionalism, tolerance, civility and acceptance toward all employees, patients and visitors.
• Maintains regular, reliable, and predictable attendance.
• Performs other similar and related duties as required or directed.

Qualifications

• High school or equivalent with additional specialized training in a variety of office procedures.

Requirements

• A minimum of at least one year of payroll experience preferably in a complex health care manufacturing or union setting with payrolls compensating employees for 24 by 7 shift coverage.
• A working knowledge of accounting and computer skills.

Benefits

• This position may have a signing bonus available; a member of the Recruitment Team will confirm eligibility during the interview process.