Administrative Coordinator

Title: Administrative Coordinator

Location: Palo Alto, CA (Hybrid 3 days onsite per week) Duration: 1 year, with possible extension

Job Description: We are seeking an experienced Senior Administrative Coordinator to support the Department of Neurology at a leading academic medical center. The ideal candidate will have strong organizational, communication, scheduling, and financial administration skills.

Key Responsibilities: Manage calendars, meetings, travel arrangements, and reimbursements. Coordinate conferences, seminars, events, and departmental projects. Process purchasing requests, financial transactions, and expense reports. Monitor budgets, reconcile statements, and resolve discrepancies. Support employee onboarding/offboarding, contract submissions, and IRB documentation. Provide administrative support to department leadership and manage competing priorities.

Requirements: 5 10+ years of administrative support experience. Experience in a university, healthcare, medical center, or research environment preferred. Strong calendar management, event coordination, and financial processing skills. Familiarity with Oracle Finance and project management tools preferred. Excellent communication, organization, and multitasking abilities. High school diploma plus relevant experience, or equivalent combination of education and experience. Work Arrangement: Hybrid, approximately 3 days onsite per week.