School Secretary

Administrative Support Staff

Reports to: Assigned Supervisor

General Definition of Work: Performs intermediate skilled administrative support work providing administrative support to school staff, receiving and processing incoming calls and visitors, preparing and maintaining manual and computerized files and records, preparing reports, and related work as apparent or assigned. Work is performed under the moderate supervision of the assigned supervisor.

Essential Functions:

• Acts as a receptionist; greets visitors; answers telephone; provides information; forwards calls to appropriate party; assists students, parents and staff with the completion of standardized records or documents; directs visitors to appropriate party
• Types a variety of documents including correspondence, forms, reports, purchase orders, etc.
• Enters a variety of data into computer; verifies statistical and other records for accuracy and completeness; enters and retrieves sensitive and restricted information into computer system
• Enrolls students; generates, updates and maintains academic records; prepares class and meal rosters; transfers records; verifies student and parent information; reviews and enters disciplinary actions into the Powerschool computer system
• Prepares and verifies enrollment reports; informs teachers of custody changes; notifies food services of changes
• Coordinates and assists with processing accounts payable, purchasing, payroll, budgetary and other financial data; reconciles invoices with payment vouchers; prepares bills; performs calculations and posts to statistical and other records applying knowledge of regulations; maintains inventories and orders supplies
• Monitors visitors and volunteers entering the building
• Maintains school website, links, data and graphics; troubleshoots personal computer and peripheral equipment in classrooms and computer lab; generates work orders when necessary
• Assists in the preparation and distribution of flyers, informational materials and newsletters
• Sells school supplies to students; inventories and restocks supplies
• Performs the duties of substitute Health Services Assistant when required
• Monitors transportation radio and responds when necessary; informs school principal of issues as they arise
• Operates a variety of standard office equipment; performs light maintenance on copiers
• Processes incoming and outgoing mail

This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting and speaking or hearing and occasionally requires standing, walking and repetitive motions; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

General knowledge of standard office practices, equipment and office assistance techniques; general knowledge of business English, spelling and arithmetic; general knowledge of school and departmental programs and policies and terminology; ability to read and understand moderately detailed policies, procedures and job related materials; ability to type and transcribe dictation at a reasonable rate of speed; ability to make mathematical calculations; ability to operate a variety of office and computer equipment and produce documents and correspondence; ability to follow oral and written directions; ability to establish and maintain effective working relationships with associates, students, parents and the general public. A high school diploma or high school equivalency certificate and moderate experience in general office assistance work, or equivalent combination of education and experience.

Contract Period: 10 months

FLSA Status: Non-Exempt

Amherst County Public Schools is an Equal Opportunity Employer