ADMINISTRATIVE ASSISTANT 3

ADMINISTRATIVE ASSISTANT 3

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ADMINISTRATIVE ASSISTANT 3

Salary

$2,387.00 - $4,089.00 Monthly

Location

New Orleans, LA

Job Type

Classified

Job Number

224871

Department

Southern University-New Orleans

Opening Date

08/19/2026

Closing Date

8/24/2026 11:59 PM Central

• Description

• Benefits

• Questions

About this Job

Southern University at New Orleans, a public, historically black university, empowers and promotes the upward mobility of diverse populations of traditional and nontraditional students through academic programs, teaching, research, and service to achieve excellence in higher education using various teaching and learning modalities.

The Health Information Management Systems (HIMS) program is developed in accordance with the stated mission of Southern University at New Orleans and on the belief that the vital information generated regarding health care is needed by the patient, community, health care administrators, medical staff and other designated recipients. The primary mission of the Division of HIM is to improve the health care delivery system through the education and training of students who are knowledgeable about the management of health information systems, as well as provide service to the health care community and the HIM profession. The Division of HIM is dedicated to the creation, transmission, and application of knowledge relating to health information management. In addition, the program seeks to prepare students for lifelong learning.

In this role, the Administrative Assistant provides administrative support for the Health Information Management program. The Administrative Assistant also provides administrative support for the Museum Studies program.

An ideal candidate should possess the following competencies:

• Accepting Direction:The ability to be open and willing to follow guidance or instructions.

• Communicating Effectively:The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

• Demonstrating Accountability:The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

• Focusing on Customers:The ability to understand and meet the needs, preferences, and experiences of internal and external customers.

• Acting with Ethics and Integrity:The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.

• Adapting to Change:The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.

• Building and Supporting Teams:The ability to combine one's actions and efforts with others to work toward achieving a common goal.

• Building Trust:The ability to create a safe and supportive environment where others feel comfortable speaking up, sharing ideas, and acknowledging mistakes.

• Demonstrating Emotional Intelligence:The ability to identify and understand emotions in oneself and others and use that understanding to manage one's behavior and relationships.

• Demonstrating Initiative:The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.

Minimum Qualifications

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere ( .

Job Duties and Other Information

JOB DUTIES:

To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual, Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.

• Responds to requests for information; may require interpretation of department rules and regulations.

• Independently composes and types correspondence for signature of supervisor regarding administrative matters, office policies, or programs.

• Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.

• Organizes and maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.

• Prepares materials needed for meetings, such as agendas, handouts, binders, etc.

• May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.

• All other duties as assigned.

Position-Specific Details:

Appointment Type: This will be filled as a Probational appointment.

Work Schedule: 8:00 a.m. to 5:00 p.m.

Compensation: $28,642.00 - $49,067.00

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How to Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be

  accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

Ms. Katina Jones

Southern University at New Orleans/HR Department

email address: View email address on click.appcast.io

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at

Parental Leave– Up to six weeks paid parental leave

More information can be found at

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System ( LASERS has provided this video ( to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (

• Louisiana School Employees Retirement System ( among others

01

BTr: Building Trust - How well do you create a safe and supportive environment where others feel comfortable speaking up, sharing ideas, and acknowledging mistakes?

• I withhold information, dismiss input, and damage psychological safety.

• I am honest and open, listen to others, and support safe dialogue.

• I build trust through honesty, empathy, and open conversation.

• I build trust across groups, encourage openness, and protect psychological safety.

02

BTr: Building Trust - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

03

DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?

• I avoid responsibility, deliver poor work, and resist feedback.

• I take ownership when prompted and meet basic expectations.

• I own results, meet standards, and respond to feedback professionally.

• I drive high performance, prevent issues, and model accountability.

04

DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

05

FC: Focusing on Customers - How well do you understand and meet the needs of internal or external customers?

• I struggle to understand customer needs, provide clear information, or resolve issues.

• I respond to customer needs with some support and build basic working relationships.

• I understand customer needs, communicate clearly, and deliver timely, reliable service.

• I anticipate customer needs, build trust, and deliver personalized, proactive service.

06

FC: Focusing on Customers - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

07

ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?

• I resist direction, ignore feedback, and need reminders to complete tasks.

• I follow direction with reminders and often need clarification or support.

• I follow direction reliably, adjust to feedback, and complete tasks on time.

• I adapt quickly, follow through, and help others adjust as needed.

08

ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

Required Question

Employer

State of Louisiana

Address

1201 N 3rd St

Baton Rouge, Louisiana, 70802

Phone

View phone number on click.appcast.io

Website

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