Executive Assistant

Job Description

Job Description

Green Meadows Partners is conducting a search for a highly organized, proactive professional to support a successful commercial real estate team in Knoxville, Tennessee. This unique role combines executive support and business operations with opportunities to participate directly in commercial real estate brokerage activities.

Approximately 70% of the position will focus on executive assistant and operational responsibilities, while 30% will involve property tours, listing marketing, prospect communication, and transaction support. The ideal candidate is dependable, polished, tech-savvy, and comfortable managing competing priorities in a fast-paced, client-facing environment.

This is a full-time, in-office position in Knoxville and is not eligible for remote work.

Key Responsibilities

• Manage calendars, appointments, lease-expiration dates, and time-sensitive priorities
• Monitor and respond to emails and correspondence on behalf of the team
• Coordinate property tours, meetings, closings, and other client-facing logistics
• Serve as a primary point of contact for clients, tenants, prospects, and vendors
• Assist with commercial real estate transactions from initial contact through closing
• Coordinate the preparation and workflow of leases, contracts, redlines, and related documents
• Create offering memoranda, flyers, brochures, and other property marketing materials
• Post and maintain property listings on MLS, CoStar, LoopNet, and similar platforms
• Respond to prospect inquiries, gather information, and help qualify potential leads
• Conduct property tours independently when needed
• Assist with client events, networking functions, and industry activities
• Support administrative onboarding and offboarding
• Assemble presentation materials, manuals, binders, and client packages
• Complete occasional business-related errands and deliveries
• Identify opportunities to improve processes, organization, and overall team efficiency

Qualifications

• Strong organizational and time-management skills
• Ability to manage multiple priorities and meet deadlines without losing attention to detail
• Professional communication skills and confidence interacting with clients and business leaders
• Sound judgment, discretion, and the ability to protect confidential business, client, and financial information
• Ability to work independently, anticipate needs, and take ownership of responsibilities
• Proficiency with Microsoft Office and Outlook
• Comfort learning new systems and technology
• Experience with CRM platforms, DocuSign, CoStar, LoopNet, or MLS is a plus, but training can be provided
• Previous experience in executive support, commercial real estate, transaction coordination, marketing, or business operations is preferred

Real Estate License Requirement

Candidates who already hold an active Tennessee real estate license are strongly preferred; however, an existing license is not required to apply. The selected candidate must obtain an active Tennessee real estate license within 90 days of hire. Continued employment in this position will be contingent upon completing that requirement.

If you are an organized, resourceful professional who enjoys supporting a busy team while developing hands-on commercial real estate experience, we encourage you to apply today!

At Green Meadows Partners, we believe the right opportunity can change a career. As a women-owned recruiting and consulting firm based in Knoxville, we work closely with both candidates and employers to create lasting connections built on trust, communication, and the right fit.

Company Description

At Green Meadows Partners, we believe the right opportunity can change a career. As a women-owned recruiting and consulting firm based in Knoxville, we work closely with both candidates and employers to create lasting connections built on trust, communication, and the right fit.