Administrative Asst

16395BR

FTE: 1.0

Shift: Mon-Fri 8:00am-4:30pm

Compensation: $22.79+

Hours Per Week: 40

Weekends: No

Benefit Eligible

The Executive Assistant provides high-level administrative support to senior executives by managing complex schedules, coordinating meetings and travel arrangements, handling confidential information, and supporting key office operations. This role serves as a trusted liaison between executives and internal and external stakeholders, ensuring efficient communication, organization, and execution of administrative functions. The Executive Assistant maintains strict confidentiality and adheres to all privacy and compliance standards while supporting executive leadership.

Key Responsibilities:

• Manage and maintain complex executive calendars, including scheduling appointments, meetings, and events.

• Coordinate and organize executive meetings, including preparing agendas, meeting materials, and follow-up communications.

• Arrange and manage domestic and international travel logistics, including itineraries, accommodations, and expense reporting.

• Prepare, edit, and format executive presentations, reports, correspondence, and other business documents.

• Handle confidential and sensitive information with the highest level of discretion and professionalism.

• Serve as a primary point of contact between executives and internal and external stakeholders.

• Coordinate office operations and administrative activities to support executive leadership objectives.

• Screen and prioritize communications, including emails, phone calls, and correspondence.

• Support special projects and initiatives as assigned.

• Ensure compliance with organizational policies, privacy regulations, and confidentiality standards.

Why UnityPoint Health?

At UnityPoint Health, you matter. We’re proud to be recognized as a Top Place to Work in Healthcare by Becker's Healthcare several years in a row for our commitment to our team members.

Our competitive Total Rewards program offers benefits options focused on your needs and priorities, no matter what life stage you’re in. Here are just a few:    

• Expect paid time off, parental leave, 401K matching and an employee recognition program.

• Dental, health and vision insurance, paid holidays, short and long-term disability and more. We even offer pet insurance for your four-legged family members.

• Tuition reimbursement to help further your career and adoption assistance to help you grow your family.

With a collective goal to champion a culture of belonging where everyone feels valued and respected, we honor the ways people are unique and embrace what brings us together.  

And we believe equipping you with support and development opportunities is a vital part of delivering an exceptional employment experience.

UnityPoint Health - Meriter and UW Health work closely together to deliver exceptional healthcare services to our community.

Join our team of experts and make a difference with UnityPoint Health.

Required Qualifications

• Associate's degree in Business Administration, Healthcare Administration, or a related field, or an equivalent combination of education and work experience.

• Three to five years of experience as an administrative assistant, executive assistant, or in a related role.

• Minimum of two years of experience supporting senior executives in a fast-paced, complex work environment.

• Strong organizational, time management, and multitasking skills.

• Excellent written and verbal communication abilities.

• Proficiency with Microsoft Office Suite and other business software applications.

• Ability to maintain confidentiality and exercise sound judgment.

Preferred Qualifications

• Bachelor's degree in Business Administration, Healthcare Administration, or a related field.

• One year of experience working in a healthcare environment.

• Experience coordinating executive-level meetings, presentations, and travel arrangements.

• Familiarity with healthcare privacy and compliance requirements.

Knowledge, Skills, and Abilities

• Exceptional attention to detail and accuracy.

• Strong interpersonal and relationship-building skills.

• Ability to prioritize competing demands and meet deadlines.

• Professional demeanor and customer-service orientation.

• Ability to work independently while collaborating effectively with leadership and staff.

• Demonstrated discretion in handling sensitive and confidential information.

EEO/M/F/D/V