Proposal Coordinator (AEC)

Job Description

Job Description

Description

The Marketing Coordinator will manage the following responsibilities and others as needed: Collaborates with studio leads to plan, coordinate, design, edit and produce RFP and RFQ responses within tight deadlines. Coordinates and designs presentations for client interviews, speaking engagements, and other opportunities. Assists Marketing Managers in the development of winning pursuit strategies. Updates and maintains resumes and project information sheets. Assists with the development of award submissions. Where needed, assists Graphic Design Managers with updating brochures, as well as conference /trade show/event signage and collateral.

Skills

Proposal writing, Proposals, Marketing communications, Construction, Technical writing, Rfp, Writing skills, Project management, Marketing strategy, Editing

Top Skills Details

Proposal writing,Proposals,Marketing communications,Construction,Technical writing,Rfp,Writing skills,Project management

Additional Skills & Qualifications

2+ years’ experience in a marketing, communications or business development role (experience within the AEC industry preferred). Proficiency using Adobe Creative Suite with experience creating lengthy documents in InDesign. Invigorated by the constant change and fast pace of a high-growth organization. Excellent written and verbal communication skills. Candidate must have a “can do” attitude with the ability to think proactively, prioritize multiple deadlines, and execute quickly. Demonstrates high standards of work with exceptional attention to detail resulting in high quality, error free deliverables. Demonstrates strong time management, planning, and organizational skills. The candidate should excel under pressure in a high volume, deadline-driven environment. Ability to work independently and as part of a team. Bachelor's degree in marketing, graphic design, journalism, communications, or a related field is preferred.

Experience Level

Intermediate Level

This is a Contract to Hire position based out of Alexandria, VA.

The pay range for this position is $60000.00 - $70000.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Alexandria,VA.

This position is anticipated to close on Aug 24, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.