Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to provide on-site operational support for a busy construction project in Conesville, Ohio. This Long-term Contract position partners closely with project leadership and field personnel to keep administrative processes accurate, timely, and well organized. The role is well suited to someone who can stay composed in a fast-moving jobsite environment, communicate confidently with a wide range of stakeholders, and manage several priorities at once.

Responsibilities:
• Support daily office activities at the construction site, ensuring records, communications, and administrative tasks are handled efficiently.
• Prepare and maintain employee time records and assist with weekly payroll activities to help ensure accurate processing.
• Create, track, and organize purchase orders, invoices, and related project documentation for timely review and follow-up.
• Maintain orderly filing systems and document retention practices so project information remains accessible and compliant.
• Serve as a point of contact for incoming calls, visitors, and internal requests, directing information to the appropriate team members.
• Work closely with the Project Manager and site staff to monitor administrative needs and help keep project operations on schedule.
• Enter and update data in project and office systems with a high level of accuracy and attention to detail.
• Coordinate routine administrative support for site operations, including correspondence, reporting, and general office organization.• Prior experience in an administrative support role, preferably within construction, contracting, or a project-based environment.
• Ability to manage weekly payroll support, data entry, document handling, and general office coordination with accuracy.
• Comfortable working on an active construction site and interacting with both field and office personnel.
• Strong communication skills with the confidence to work in a direct, fast-paced environment.
• Proven ability to organize multiple tasks, adjust to changing priorities, and meet deadlines consistently.
• Experience handling inbound calls, receptionist-style responsibilities, and day-to-day administrative requests.
• Proficiency with standard office tools and systems used for recordkeeping, reporting, and document management.