Accounting Assistant - Part Time

Job Description

Job Description

We are looking for a dependable Accounting Assistant to support part-time financial operations for the Hillsborough, New Jersey office. This Long-term Contract position is ideal for someone who works carefully, stays organized, and can manage recurring accounting tasks on a consistent weekly schedule. The role will focus on timesheet coordination, accounts payable and receivable activities, and general bookkeeping support using QuickBooks and Excel.

This opportunity is Part-Time and Fully Onsite (About 10 hours/week)

Accounting Assistant Responsibilities:

• Review, collect, and organize weekly timesheets, ensuring submissions are complete and approved on time.

• Support accounts receivable processes by tracking incoming payments and following up on outstanding balances as needed.

• Assist with accounts payable activities, including entering invoices, verifying coding, and preparing items for payment processing.

• Maintain accurate financial records in QuickBooks and update spreadsheets in Excel to support day-to-day accounting tasks.

• Perform basic bank reconciliation support to help confirm transactions and identify discrepancies.

• Coordinate work within a set part-time schedule, including Monday morning coverage for timesheet processing and additional hours on Tuesday.

• Help keep accounting documentation orderly and accessible for routine review and reporting.

Accounting Assistant Requirement:

• Experience using QuickBooks for bookkeeping or accounting support tasks.

• Proficiency with Excel for tracking, organizing, and updating financial information.

• Working knowledge of accounts payable and accounts receivable processes.

• Familiarity with invoice coding and basic bank reconciliation activities.

• Strong attention to detail with the ability to spot inconsistencies in financial records.

• Availability to work 10 hours per week, including Monday morning and Tuesday hours.