Administrative Assistant

Administrative Assistant

We are searching for an Administrative Assistant-Level 3 on behalf of our client. This is a 1-year contract assignment (W-2). You will provide support to the legal team, assist with routine financial and administrative tasks to ensure the smooth operation of accounting functions, and prepare simple legal forms for attorney review. Need strong capability with AI tools such as ChatGPT and Microsoft CoPilot is necessary to assist team in improving processes and generating reports. Mastery of mail merge functions in word, as well as strong skills with Microsoft Excel, are also needed.

Key Responsibilities:

• Assist with data entry and maintenance of financial records (requiring strong capability with Microsoft Excel).
• Prepare and process invoices, expense reports, and purchase orders.
• Support reconciliation of accounts and verification of financial data.
• Use AI tools to reconcile and generate reports.
• Assist in the preparation of simple legal documents, including using Mail Merge features in Microsoft Word.
• Organize and maintain digital and physical filing systems.
• Respond to internal inquiries regarding financial documentation.
• Assist with compiling reports and summaries for management review.
• Perform general administrative duties including scheduling, document preparation, and correspondence.

Qualifications:

• At least 3 years or more of experience.
• Strong word processing and excel skills.
• Great at using AI tools to help with reports.

Location: Juno Beach, FL 33408 1-year contract assignment (W-2)