IP Billing Coordinator

IP Billing CoordinatorNational Law FirmWashington, DCSalary: $93,000 - $128,000 + Generous OvertimeAbout the Opportunity:A nationally recognized law firm is seeking an experienced IP Billing Coordinator to join its accounting team. This position is ideal for a legal billing professional with significant intellectual property billing experience who enjoys working in a fast-paced environment and partnering closely with attorneys, clients, and accounting teams to ensure accurate and timely billing operations.Key Responsibilities:Billing OperationsPrepare, review, and distribute proformas and final invoices for assigned attorneys and practice groupsCustomize invoices to meet firm requirements, client billing guidelines, and Outside Counsel GuidelinesResearch and resolve billing inquiries, discrepancies, and client-specific billing issuesMonitor billing activity and support month-end close processesIntellectual Property BillingManage billing for U.S. and international patent and trademark prosecution mattersReview and reconcile time, costs, fees, credits, and adjustments throughout the prosecution lifecycleProduce and audit proformas to ensure compliance with client and firm billing requirementsMaintain billing templates, matter information, rates, approved timekeeper lists, and billing instructionsCoordinate with attorneys and IP professionals to ensure billing deadlines are metE-BillingCoordinate electronic invoice submissions and invoice maintenance across e-billing platformsReview and maintain client billing protocols, matter IDs, rate structures, and timekeeper approvalsMonitor invoice rejections, reductions, disputes, and payment issues, and work toward timely resolutionPartner with accounting and e-billing teams to improve billing efficiency and complianceJob Qualifications:7+ years of legal billing experience, including at least 5 years of intellectual property billing experienceSignificant experience supporting U.S. and foreign patent and trademark prosecution billingExperience with Elite Enterprise, 3E, and electronic billing platforms; eBilling Hub experience preferredStrong proficiency in Microsoft Excel, Word, and OutlookKnowledge of client budgets, fee arrangements, and law firm accounting practicesExcellent analytical, organizational, and problem-solving skillsExceptional attention to detail and ability to manage high-volume workloads under tight deadlinesStrong communication skills and a client-service mindsetAbility to work independently while collaborating effectively with attorneys and accounting teamsWhy Join This Firm?Join a highly regarded law firm with a sophisticated intellectual property practiceWork with attorneys and clients on complex domestic and international IP mattersCompetitive compensation package of $90,000 - $130,000 plus significant overtime opportunitiesCollaborative team environment with strong long-term career growth potentialExposure to advanced billing systems and complex client billing arrangementsFor a confidential discussion regarding this opportunity, contact DNA Partners.