Project Coordinator

Job Description

Job Description

Project Coordinator
Location: Onsite NYC/NJ – 4 Days Per Week
Department: PMO
Division: Corporate
Reports To: PMO Manager
Job Status: Full-Time

The Opportunity
BlackHawk Data is seeking a highly organized, self-directed Project Coordinator to support the delivery of networking and technology solutions for our commercial accounts as well as our state, local government, and education (SLED) customers.
BlackHawk Data is one of the fastest-growing, woman-owned IT solution providers in the country. Here, you won’t just do a job—you’ll build a career that matters. Our culture thrives on curiosity, collaboration, and grit.
We invest in our people, challenge them to grow, and celebrate wins together. If you are driven to learn, take ownership, and make an impact, BlackHawk Data is where you belong.
This role is central to keeping projects on track by coordinating schedules, tracking deliverables, managing documentation, and supporting multiple concurrent engagements.
We’re looking for someone who takes ownership of their workload, anticipates what’s needed, and follows through on commitments without constant direction. Our customers operate under strict procurement, compliance, and public accountability requirements, so precision, reliability, and independent judgment are important every day.
Make an impact. Build what matters. Grow with us.

Position Overview
The Project Coordinator supports the day-to-day delivery of networking and technology projects for commercial and public sector customers.
This role works closely with customers, project managers, sales, engineering, technicians, and vendors to coordinate schedules and resources, maintain documentation, track deliverables, and ensure open items are followed through to completion.
Key Responsibilities
Project Coordination & Support

• Coordinate day-to-day project activities across networking and technology deployments for commercial and public sector clients
• Schedule installations, vendor deliveries, technician resources, and other project activities
• Track deliverables and deadlines, proactively identifying risks or delays
• Coordinate with sales, engineering, technicians, vendors, and other internal teams to keep resources aligned and timelines realistic
• Track open action items across active projects and drive them through completion

Documentation & Communication

• Maintain accurate project plans, status reports, change orders, and closeout documentation
• Serve as a point of contact for customer stakeholders on scheduling and administrative project matters
• Prepare meeting agendas, capture and distribute meeting notes, and track action items to completion
• Maintain organized project files and records in accordance with company and customer requirements

Procurement & Process Support

• Manage procurement-related documentation, including purchase orders, contract documentation, and compliance checklists
• Support documentation requirements common to public sector projects
• Identify gaps or inefficiencies in project workflows and proactively bring forward solutions

Qualifications
Experience & Education

• 2+ years of experience in project coordination, project administration, or a related support role
• Experience in networking, IT/technology services, or public sector contracting is a strong plus
• Engineering degree is desirable but not required
• Demonstrated ability to work independently and manage a varied workload with minimal oversight

Professional & Technical Skills

• Exceptional organizational skills with the ability to manage multiple projects, deadlines, and details simultaneously
• Strong follow-through and commitment to driving open items to completion
• Strong written and verbal communication skills
• Comfortable communicating with government and education stakeholders as well as internal technical teams
• Ability to work through ambiguity and determine next steps without waiting for detailed instructions
• Proficiency with project management and productivity tools such as Microsoft Project, Asana, or similar platforms, as well as Microsoft 365
• Familiarity with public sector procurement processes, including RFPs, purchase orders, and cooperative contracts, is a plus
• High attention to detail, particularly around documentation accuracy and compliance-sensitive paperwork

What Success Looks Like
Within your first 90 days, you’re independently managing project documentation and scheduling for an active caseload of projects. Customers know you as a reliable point of contact, and the PMO team trusts that anything assigned to you will be tracked, followed up on, and closed out without needing constant reminders.

Work Environment & Location

• New York or New Jersey-based position
• Four-day-per-week onsite requirement
• Supports commercial and public sector customers, including school districts, cities, counties, and state agencies

Benefits
At BlackHawk Data, we provide a comprehensive benefits package to support your well-being in and out of work. This includes:

• Medical, dental, and vision plans
• 401(k) with company match
• 15 days of PTO in your first year
• Paid company holidays
• Hybrid work options based on role and business requirements

Why Join Us
You’ll be part of a team that helps public sector organizations—including school districts, cities, counties, and state agencies—modernize the technology that serves their communities.
We value people who take initiative, own their work, and can be trusted to run with responsibility.

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