Project Coordinator - Procurement & Estimating

Job Description

Job Description

General Summary: 

We are seeking an organized, detail-oriented, and motivated Project Coordinator to join our Procurement team. The Project Coordinator will support procurement processes, vendor onboarding, cost estimating activities. 

Essential Job Functions/Responsibilities:

• Assist in vendor onboarding by collecting, reviewing, and tracking required documentation 
• Maintain vendor information in procurement systems (Ivalua, Yardi) and ensure accuracy of data.
• Support RFP processes by gathering vendor quotes, preparing bid comparisons, and coordinating communication with suppliers.
• Help coordinate site visits, pre-bid meetings, and clarification calls with vendors.
• Track vendor compliance, insurance renewals, and performance metrics.
• Assist in creating and maintaining procurement and estimating project schedules.
• Track milestones, deliverables, and budget updates for active projects.
• Coordinate with internal teams (construction, legal, accounting) to ensure smooth project execution.
• Support the preparation of project status reports and presentations for leadership review.
• Gather and organize cost data from vendors and subcontractors for estimating purposes.
• Assist in preparing cost analyses and bid leveling sheets for management review.
• Research market pricing and trends to support accurate cost estimates.
• Monitor and manage procurement and estimating team inboxes, routing requests to appropriate staff.
• Maintain organized digital records for vendor documentation, contracts, and project files.
• Prepare reports, spreadsheets, and presentations as needed.

Qualifications:   

• Bachelor's Level Degree is required; Engineering focus preferred
• 1-2 years of vendor management , project coordination , and/or estimating support within construction or real estate development is preferred

Skills:

• Strong organizational and time management skills with the ability to handle multiple priorities.
• Excellent communication and interpersonal skills for collaborating with vendors and internal teams.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).
• Analytical mindset with attention to detail and accuracy.

Company Benefits:

The Company offers a benefits package which includes Medical, Dental, Vision, 401(k) Plan, Profit Sharing, Health Savings Account, Flexible Spending Accounts for Medical and Dependent Care, Pre-Tax Transit Program, Life Insurance, Accidental Death & Dismemberment Insurance, Short-Term Disability, Long Term Disability, Paid Time Off (PTO) and Company Paid Holidays.