Purchasing Agent

Purchasing Agent

This position involves a multi-grade career ladder. The major duties listed below represent the full performance level of GS-6. At the GS-5 grade level, the employee performs assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level of GS-6. Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher level work, and availability of funds. Duties include, but may not be limited to the following:

Major Duties and Responsibilities Consult Management:

• Deduce from written prescriptions or oral requests
• Conduct follow up information requests to the initiator to clarify the medical need or device specifications, based on the Veterans medical evaluation.
• Deduce Prosthetic Service Requests/Consults.
• Adherence to procurement Business Practice Guidelines or Standard Operating Procedures.
• Obligate purchase orders for equipment and/or supplies.
• Monitor the completion of requests in less than a 90-days period.
• Responsible for using discernment in managing consults and changing statuses accordingly using purchase orders, inventory issues, forwarding consults, and administratively completing them using NR codes.
• Responsible for managing and monitoring their List Open Purchase Card Transactions.

Purchasing:

• Micro purchase threshold authority to perform independent technical level purchasing support adhering to the FAR, VAAR, VHA, and Prosthetics Directives and Handbooks, VISN policy and station memorandums to acquire Veteran-specific medical equipment, supplies and services based on a medical providers clinical assessment and evaluation of the Veteran's medical condition.
• Obtain all necessary procurement information to successfully submit Acquisition Plans and Procurement Packages for stock and Veteran specific needs to the Network Contracting Office and uploads quotes, bids, invoices, consults, and other important documents to the Electronic Contract Management System (eCMS/FORCE).
• Verifies accountability of all prosthetics expenditures in both the purchase menu and the prosthetics program and associates all obligations to the individual Veteran.
• Follow up action on the status of orders.
• Routine simplified purchase orders that require (SAM) procurement are generally procured using Federal Supply Schedule (FSS)/VISN/Local and/or DALC contracts.
• Examines clinical health records and claims folders to determine eligibility and entitlement for items and services

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday- Friday, 08:00 am-4:30 pm.

Telework: Not Available

Virtual: This is not a virtual position.

Position Description/PD#: Purchasing Agent/ PD99434A

Relocation/Recruitment Incentives: Not authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized