Principal Accounts Clerk 2

Principal Accounts Clerk 2

Under the direction of the Accounting Manager, the Principal Accounts Clerk 2's primary responsibility is to process and pay a high volume of vendor invoices and support the Accounting Team with a variety of related duties. This position is responsible for monitoring adherence to the Finance Department's policies related to processing expenditures. The Clerk will also have Journal Entry, compliance, and other operational responsibilities.

Duties and Responsibilities:

1. Primary facilitator for Accounts Payable email inbox.
• Digitally sort invoices between Principal Accounts Clerk 1 and Principal Accounts Clerk 2 into the appropriate digital email inbox for record creation in PaperSave.
• Address most queries in the Accounts Payable email inbox, and forward those to Clerk 1 that are their purview.
• Dispatch, review, and log vendor invoices which fall under their responsibility. The clerk is responsible for ensuring that invoices are properly coded, approved, and ready to pay on a timely basis. Clerk 2 is also responsible for processing invoices in adherence with the Museums' business expense policies.
2. Provides backup for Accounts Payable tasks handled by the Principal Accounts Payable Clerk 1 when Clerk 1 is unavailable. This includes but is not limited to:
• Completing payment runs and issuing checks, wires, and ACH's as required.
• Preparing and submitting compliance, including but not limited to -- semimonthly EDD reports, annual 1099 filings, and California unclaimed property.
• Review and approve Concur expense submissions at least weekly for adherence to all business and travel expense policies.
3. In coordination with and under direction from the Accounting Manager, review monthly US Bank corporate credit card transactions for adherence to museum business and travel expense policies. Download and prepare monthly journal entries in FinancialEdge.
4. Weekly, follows up on all outstanding invoices in PaperSave to ensure invoices are processed timely.
5. Verifies vendor EIN#'s and TIN's using the IRS TIN Check system throughout the year as part of the new vendors set up process.
6. Orders cash for Admissions, Membership, and Registration, ensuring that properly approved, supporting documents have been received before placing orders.
7. Creates monthly and quarterly journal entries, and prepares reports and reconciliations as required.
8. Monitors Merchant Services Accounts with Wells Fargo & Authorized.net as well as Cybersource, the payment gateway for most Merchant Services Accounts.
9. Point of contact for training coders and approvers on use of PaperSave & FinancialEdge.
10. Provides backup support for the Principal Accounts Receivable Clerk, including but not limited to -- counts cash, deposits checks, and coordinates Loomis pickup and drop-off.
11. Special projects and other duties as assigned, including office supply ordering and Corodata offsite storage coordination.

Minimum Qualifications:

• Education & Training: Successful completion of high school diploma/GED, with additional courses in bookkeeping and/or accounting.
• Work Experience: Minimum 4 years of accounting and bookkeeping experience in general accounting, including Accounts Payable, Journal Entries, and reporting. Work in a museum or similar non-profit environment is desirable.

Knowledge, Skills and Abilities:

• Prior experience with accounting application software required; Blackbaud FinancialEdge and PaperSave or similar software systems a plus.
• Proficient in use of Google Suite and Microsoft Office suite products. Advanced Excel knowledge with experience using pivot tables and lookups.
• Ability to work well with other staff members and courteously and clearly explain transactional details, both verbally and in writing.
• Ability to individually prioritize tasks as well as coordinate work with other team members to meet specified deadlines.
• Detail-oriented with a high level of accuracy.
• Ability to satisfy deadlines and handle multiple tasks simultaneously.

Additional:

Schedule : This position is eligible for a hybrid work schedule. Hybrid schedules are a minimum of 4 days a week onsite, with the understanding that schedules may change based on operational needs. The workweek is Monday - Friday, 8 hours a day, 40 hours per week.

Compensation : This is a union position eligible for the Museums' benefits package, including medical, dental, and vision insurance and a generous time off package. There is a 7-step union pay scale for this position: Step 1 (starting rate) is $35.35 per hour, Step 7 (max rate) is $47.37. Generally, new employees start at the beginning of the pay scale.

Application Deadline : Tuesday, August 25 at 9 PM PST. We plan to launch the interview process by mid-September.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources @ famsf.org.

COFAM is the Corporation of Fine Arts Museums and is the privately funded non-profit corporation which supports the Fine Arts Museums of San Francisco, a department of the City and County of San Francisco.

COFAM is proud to be an equal opportunity employer and is committed to a policy of nondiscrimination in all phases of employment in accordance with all federal, state, and local laws. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Comprising the de Young Museum in Golden Gate Park and the Legion of Honor in Lincoln Park, we are the largest public arts institution in the City of San Francisco and one of the largest art museums in the United States. The de Young, designed by Herzog & de Meuron and located in Golden Gate Park, showcases American art from the 17th through the 21st centuries, international contemporary art, textiles and costumes, and art from the Americas, the Pacific, and Africa. The Legion of Honor displays a collection of over 4,000 years of ancient and European art including Auguste Rodin's The Thinker and houses the Achenbach Foundation for Graphic Arts in a Beaux-Arts style building overlooking Lincoln Park and the Golden Gate Bridge.

Fine Arts Museums of San Francisco