Office secretary
Bill Weissert Insurance Agency
Job Description
Job Description
The Office Secretary plays a vital role in ensuring smooth office operations by providing excellent customer service, managing administrative tasks, and maintaining a clean and organized workspace. Reporting directly to the office manager, this position supports the team through effective appointment scheduling, accurate data entry, billing support, and general office upkeep. This fixed-scope role offers flexible scheduling, primarily working 9-4 Monday through Thursday, with extended hours during peak seasons.
Responsibilities
- Answer phones and handle billing inquiries
- Schedule appointments efficiently
- Enter client information and maintain filing systems, including Excel spreadsheets
- Process orders and replacement cards
- Fax and forward client information as needed
- Maintain cleanliness of office areas including vacuuming, dusting, and kitchen upkeep
- Manage supply room inventory
Preferred Qualifications
- Entry-level experience in office administration
- High School Diploma or equivalent
- Proficiency with Microsoft Excel
- Strong customer service and communication skills
- Attention to detail and ability to multitask
- Effective time management and record keeping skills
Vacancy posted 4 days ago
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