Administrative Operations Coordinator

Administrative Operations Coordinator

Location: Downtown San Diego, CA

Schedule: Monday through Friday, fully onsite

Hours: Approximately 8:00/8:30 AM to 5:00 PM

Salary: $58,000–$64,000 annually

Employment Type: Direct Hire

About the Opportunity

LHH is partnering with a well-established professional services organization in Downtown San Diego seeking an Administrative Operations Coordinator to join its team. This is a great opportunity for someone who enjoys being the go-to person, supporting a variety of operational and administrative needs, and working in a professional, collaborative office environment.

The team is looking for someone adaptable, polished, and genuinely willing to jump in wherever needed. Prior legal industry experience is a plus, but candidates with strong administrative experience in other client-facing or professional environments are also encouraged to apply.

Responsibilities

• Provide day-to-day administrative and operational support
• Assist with expense reports and related administrative tasks
• Support the Operations Manager and assist with needs across different areas of the office
• Manage multiple priorities and shift between responsibilities as needed
• Utilize Microsoft Office and Excel for daily administrative functions
• Learn and work within internal scheduling systems
• Provide professional and responsive support in a client-facing office environment
• Collaborate with team members and assist with additional projects and responsibilities as needed

Qualifications

• Previous administrative or operations support experience
• Legal or professional services experience is a plus, but not required
• Experience within a client-facing or customer-facing environment preferred
• Strong communication and time management skills
• Adaptable and comfortable managing a variety of responsibilities
• Working knowledge of Microsoft Office and Excel
• Exposure to expense reporting or accounting-related administrative support is helpful
• Professional, approachable, and team-oriented
• Degree preferred, although relevant experience will also be considered

Compensation & Benefits

• Salary of $58,000–$64,000 annually
• Medical (HMO/PPO), dental (HMO/PPO), and vision plans
• Flexible Spending Accounts (FSAs) and Health Savings Accounts (HSAs)
• Employee Assistance Program (EAP) and firm wellness incentives
• 401(k) profit-sharing program
• Paid time off (PTO) policy
• Opportunities for professional growth
• Employer-paid parking

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance