Chief Financial Officer CFO

Job Description

Job Description

The Chief Financial Officer (CFO) provides strategic leadership and oversight of all financial operations for Warren County Community Services, Inc. (WCCS), including affiliated entities and HUD-funded properties. The CFO ensures fiscal integrity, regulatory compliance, and alignment of financial management with the agency’s mission and strategic goals.

This role partners with the CEO, Board of Directors, and program leadership to support sound financial decision-making, maximize funding impact, and ensure compliance with federal, state, and local requirements, including Community Action Agency (CAA), Head Start, CSBG, and HUD standards.

Supervisory Responsibilities

· Recruits, interviews, hires, and trains fiscal staff.

· Oversees daily workflow of the fiscal department.

· Provides coaching, development, and performance evaluations.

· Delegates responsibilities and ensures appropriate internal controls.

· Handles discipline and termination in accordance with agency policy.

Duties/Responsibilities

Financial Leadership & Strategy

· Serve as a strategic financial advisor to the CEO and Board of Directors.

· Lead development of agency-wide financial strategy aligned with mission and ROMA/CAA outcomes.

· Provide financial analysis, forecasting, and scenario planning to support decision-making.

· Support long-term sustainability, including diversification of funding and unrestricted revenue strategies.

· Act on behalf of the CEO in financial matters during absence.

Grant & Regulatory Compliance

· Ensure compliance with all federal, state, and local funding requirements (e.g., CSBG, Head Start, HEAP, HUD, Uniform Guidance/2 CFR 200).

· Oversee cost allocation plans and ensure proper distribution of shared costs across funding streams.

· Ensure compliance with Community Action Agency (CAA) standards and ROMA financial accountability expectations.

· Maintain readiness for monitoring reviews, audits, and funder evaluations.

· Ensure proper documentation and audit trails for all funding sources.

Accounting & Financial Operations

· Oversee all accounting functions, including general ledger, accounts payable/receivable, payroll coordination, and financial reporting.

· Ensure maintenance of accurate and complete financial records in accordance with GAAP.

· Oversee monthly, quarterly, and annual financial close processes.

· Ensure all balance sheet accounts are reconciled with supporting documentation.

· Maintain and optimize financial systems (e.g., GMS, Payroll/ Timekeeping/ HRIS System)

Budgeting & Financial Planning

· Prepare and oversee the agency’s annual operating budget.

· Partner with Program Directors to develop grant and program budgets.

· Monitor budgets monthly and meet with program leadership to review financial performance.

· Ensure budgets are properly implemented and tracked in financial systems.

· Analyze variances and provide recommendations for corrective action.

Audit, Risk Management & Internal Controls

· Lead preparation for annual independent audits (Single Audit/Uniform Guidance as applicable).

· Oversee preparation of audit schedules and required documentation.

· Ensure timely and accurate filing of all financial statements and tax returns.

· Develop, implement, and monitor internal controls to safeguard organizational assets.

· Report any financial irregularities or concerns to the CEO and/or Board of Directors.

Board & External Relations

· Attend and present financial reports at Board of Directors meetings.

· Prepare financial statements, dashboards, and reports for leadership and Board review.

· Represent the agency in fiscal matters with funders, auditors, and external partners.

· Prepare bid documentation and coordinate procurement processes (e.g., audit services).

HUD & Special Programs Oversight

· Oversee financial operations for HUD-funded senior housing properties.

· Ensure compliance with HUD financial and reporting requirements.

· Coordinate with property management companies and ensure contract compliance.

· Ensure timely submission of required reports and documentation.

Policies, Procedures & Continuous Improvement

· Maintain and update Fiscal Procedures Manual.

· Ensure consistent implementation of accounting policies and procedures.

· Identify and implement process improvements for efficiency and compliance.

· Stay current on regulatory changes impacting nonprofit and government funding.

Insurance & Financial Risk Oversight

· Assist in procurement and management of non-health insurance coverage.

· Evaluate financial risk exposure and recommend mitigation strategies.

Additional Duties

· Attend training and professional development to remain current on regulations and best practices.

· Support cross-functional initiatives and strategic projects.

· Perform other related duties as assigned.

Required Skills/Abilities

· Strong knowledge of nonprofit, governmental, and grant-based accounting.

· Deep understanding of federal funding compliance (Uniform Guidance/2 CFR 200).

· Excellent analytical, problem-solving, and financial modeling skills.

· Strong leadership and team management abilities.

· Ability to translate complex financial data into actionable insights.

· Excellent communication skills for both financial and non-financial audiences.

· High level of integrity and ability to handle confidential information.

· Strong organizational and time management skills.

· Proficiency in accounting software, financial systems, and Microsoft Office Suite (especially Excel).

Education and Experience

· Bachelor’s degree in Accounting, Finance, or related field required.

· CPA (Certified Public Accountant) strongly preferred.

· Minimum of five (5) years of progressively responsible experience in nonprofit, governmental, or public accounting.

· Experience managing multiple funding streams and cost allocation plans.

· Experience with federal grants, Community Action Agencies, or similar organizations strongly preferred.

· Experience with HUD funding and/or multi-entity financial oversight preferred.

· Experience with CSBG Organizational Standards preferred.

· ROMA familiarity or certification preferred.