Safety Administrative Assistant

Job Description

Job Description

Job Title: Administrative Assistant

**Must be fluent in Spanish and English!**

Job Description

As an Administrative Assistant, you will be responsible for creating and implementing safety plans, reviewing policies, and conducting safety inspections to identify potential hazards. You will develop and maintain knowledge of safety regulations, identify training needs, and ensure annual refresher training is completed. Additionally, you will conduct powered industrial truck training and manage administrative duties such as recordkeeping, injury triage, and accident investigations.

Responsibilities

• Create and implement safety plans and ensure daily compliance.
• Review and update existing policies and procedures.
• Inspect facilities to identify safety and health hazards.
• Develop and maintain knowledge of safety regulations.
• Identify safety training needs and develop action plans for completion.
• Ensure annual refresher training is conducted as needed.
• Conduct powered industrial truck trainings.
• Perform administrative duties and maintain records.
• Manage injury triage and conduct accident/incident investigations.

Essential Skills

• Proficiency in Microsoft Office.
• Strong customer service skills.
• Bilingual in Spanish and English with fluency in reading, writing, and speaking.
• Experience in safety training and administrative tasks.
• Data entry proficiency.
• Experience in injury reporting.
• Human resources knowledge.

Additional Skills & Qualifications

• Flexibility with schedule to handle incidents on all shifts.
• Excellent communication skills for interacting with supervisors and conducting group trainings.
• Approachable demeanor to encourage open communication about safety concerns.
• Motivation to learn and reliability.
• Experience in manufacturing or production environments.

Work Environment

The position is based in an office within a meat processing company. Initially, you will work from 6 am to 3 pm for a few months to cover for a coordinator on leave, then transition to a swing shift from 3 pm to 12 am. Flexibility is required to accommodate presence across all three shifts. The role is part of a small safety team reporting to the Safety Manager and HR Director. The team oversees safety in multiple locations, with a coordinator handling operations in Oklahoma.

This is a Contract to Hire position based out of Woodburn, OR.

The pay range for this position is $20.50 - $22.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Woodburn,OR.

This position is anticipated to close on Sep 12, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.