Administrative Assistant

Benefits:

Bonus based on performance

Paid time off

Wellness resources

Benefits/Perks

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job Summary

We are seeking an Administrative support professional to provide front-line access control, badging, vehicle registration, visitor processing, records management, correspondence support, law enforcement system data entry, fingerprinting, photography, parking support, and classified/sensitive document disposal support for US Army client.

Responsibilities

Process installation access requests, badges, passes, and identification credentials for military, civilian, contractor, vendor, and visitor personnel.

Execute customer in-processing and out-processing activities for personnel requiring access to Arlington Hall Station facilities.

Process and maintain records for vehicle registration, parking permits, decals, visitor parking, zone parking, and carpool parking programs.

Verify supporting documentation, including vehicle registration, proof of insurance, driver’s licenses, and other authorization documents to ensure compliance with applicable requirements.

Maintain accurate records within government systems, including the Army Law Enforcement Reporting and Tracking System, badging databases, and parking management records.

Schedule and conduct fingerprinting appointments and capture photographs required for installation access credentials and identification cards.

Receive visitors, answer telephone calls, respond to email inquiries, and provide customer support or route requests to the appropriate office personnel.

Review, edit, prepare, file, and maintain correspondence, forms, reports, memoranda, and records in accordance with applicable records management requirements.

Support the Visitor Control Center and Provost Marshal Office by processing parking citations, conducting law enforcement database inquiries, and maintaining accountability of controlled identification documents.

Process classified and sensitive materials for disposal and maintain accountability of records and documents in accordance with government security procedures.

Utilize computers, printers, cameras, scanners, lamination equipment, and Microsoft Office applications to support daily administrative operations.

Qualifications

Bachelor’s degree or a minimum of three years of relevant administrative, office management, customer service, security administration, visitor control, military personnel support, or government administrative experience.

Ability to obtain and maintain a SECRET security clearance.

Experience supporting a military installation, federal agency, Department of Defense organization, law enforcement office, visitor control center, or secure facility is preferred.

Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

Experience maintaining records, processing forms, and supporting document management activities in a professional office environment.

Ability to operate office equipment, including scanners, printers, cameras, and other administrative support tools.

Strong written and verbal communication skills with the ability to interact professionally with senior leaders, government personnel, contractors, and visitors.

Highly organized with strong attention to detail, time management skills, and the ability to manage multiple priorities in a fast-paced environment.

Ability to handle sensitive information and maintain strict confidentiality.

U.S. Citizenship required.

Preferred Qualifications

Prior experience with Army, National Guard, War Department, or federal government administrative operations.

Experience with badging, credentialing, installation access control, vehicle registration programs, or visitor processing.

Familiarity with ARIMS, ALERTS, or similar government personnel, records management, or law enforcement databases.