Office Manager

Job Description

Job Description

We are looking for an organized and dependable Office Manager to support daily administrative operations. This long-term contract position is ideal for someone who can keep the office running smoothly while balancing front-desk support, supply coordination, and financial administration. The right candidate will bring strong attention to detail, a service-oriented mindset, and the ability to manage multiple priorities in a busy office environment.

Responsibilities:
• Oversee day-to-day office activities to ensure an efficient, detail-oriented, and well-organized workplace.
• Manage inventory levels for office materials and place orders to keep essential supplies available at all times.
• Coordinate front-desk coverage by greeting visitors, answering incoming calls, and directing inquiries appropriately.
• Support accounts payable tasks by reviewing invoices, organizing payment records, and assisting with timely processing.
• Maintain accurate administrative documentation, filing systems, and general office records for easy access and compliance.
• Use QuickBooks to assist with routine financial and administrative tracking related to office operations.
• Work closely with internal staff and external vendors to address office needs and resolve administrative issues promptly.• Prior experience in office management, administrative coordination, or a similar business support role.
• Working knowledge of accounts payable procedures and basic financial recordkeeping.
• Experience handling reception responsibilities in a detail-oriented office setting.
• Ability to manage office supply ordering, inventory monitoring, and vendor communication.
• Proficiency with QuickBooks and standard office software applications.
• Strong organizational skills with the ability to prioritize multiple tasks effectively.
• Clear written and verbal communication skills and a high level of discretion.