Accounts Payable Administrator

Accounts Payable Administrator

United Way of Metropolitan Dallas is a social change organization that unites the community to create access and opportunity for all North Texans to thrive. We bring together passionate change-makers alongside corporate, civic and nonprofit partners to drive lasting change and equity in education, income and health—the building blocks of opportunity. And for over 100 years, North Texans who share this passion have joined with us to LIVE UNITED.

The Accounts Payable Administrator manages day-to-day accounts payable activities including timely vendor payments, vendor onboarding, and accurate recording of organizational expenditures. The role also supports Finance as needed and oversees the timely payment of allocations and designations.

Work Deliverables:

• Process operating expense invoices daily, ensuring compliance with UWMD policies and timely payment. Communicate invoice exceptions to staff and vendors as needed.
• Coordinate vendor onboarding in Tipalti, including gathering contact information, sending invitations, tracking onboarding status, and providing vendor support. Communicate with vendors regarding payment inquiries and outstanding payments.
• Provide a high level of customer service by responding to employee and vendor payment inquiries.

Work Deliverables (cont)

• Support non-Tipalti payment processing as needed, including serving as backup for payment activity within Bank of Texas, and maintaining the security and integrity of check stock.
• Research and resolve outstanding checks, including clearing, reissuing, or initiating stop payments following monthly reconciliation.
• Manage vendor account reconciliations and resolve discrepancies in a timely manner.
• Support the annual audit by preparing schedules, retrieving invoices, and responding to auditor questions.
• Assist with verification, processing, and issuance of IRS Form 1099-Misc by the applicable IRS deadline
• Additional duties as assigned and provide additional support as needed

Essential Functions:

• 50% - Preparation of weekly AP run including processing invoices
• 35 % - Vendor onboarding into UWMD's payment system
• 10% - Responding to internal staff and external vendors regarding payment information
• 5% - Ad-hoc reporting, audit support, other tasks as required

Required Core Competencies:

• Leads with a mindset of continuous improvement and has ability to identify and deploy process improvements in a fast-paced operating environment
• Self-driven, highly motivated and flexible
• Ability to work well under pressure, meet prescribed deadlines and handle multiple assignments simultaneously
• Effective analytical and problem-solving skills
• Excellent organizational skills
• Strong interpersonal and communication skills
• Basic GAAP accounting knowledge
• Outstanding computer proficiency (Microsoft Office, general ledger application)
• Ability to maintain confidentiality of donor and other sensitive information of the organization

To perform the job successfully, competitive applicants should demonstrate the following:

• Mission-Focused: Create real social change that leads to improving community disparities.
• Relationship-Oriented: Ability to communicate effectively to develop, grow and sustain aligned relationships. Knows how to capture and record relevant information and how to interpret and utilize the information to forge partnerships, collaborate, cultivate, grow, sustain, and strengthen internal and external relationships.
• Results-Driven: Dedicated to shared and measurable goals; creating, resourcing, scaling, and leveraging strategies and innovations for comprehensive impact.
• Champion Stewardship: Our actions, behaviors, and decisions on behalf of our donors must be transparent, meet the highest ethical standards, and align with organizational goals.

Education:

• Minimum Associate's degree or Certificate in accounting, finance, business administration, or related field.

Experience:

• Minimum of 2 years of experience in accounts payable processing, preferably in a nonprofit or educational institution.
• Preferred Working knowledge of non-profit fund accounting principles
• Familiarity with Sage Intacct and Tipalti helpful but not required

Join the Live United team to be part of the change. Apply Today!