Executive Assistant II

Executive Assistant IIUPMC University of Pittsburgh Physicians is hiring a Full-Time Executive Assistant II to help support our Neurology Administration team.Hours: Monday through Friday, standard business hours.Location: 3471 Fifth Avenue, PittsburghDepartment Details: This role will support our Department Chair for Neurology, and provide other department level support for the executive leadership team.Purpose: Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetingsResponsibilities:Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely mannerInteracts with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentialityCompiles information for the timely preparation of reports and distributes to appropriate individuals within established timelinesMaintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documentsProcesses incoming and outgoing mail. Maintains confidentiality of mail addressed to the presidentRecords and distributes minutes and other relevant information to appropriate participants in a timely mannerArranges travel schedule and reservations for executive management as neededAnswers phones and directs all incoming calls to appropriate party promptly and efficientlyResponsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetingsUses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needsHigh school diploma or equivalent 8 years experience in an increasingly responsible administrative support role5+ years experience with support at the executive levelDemonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and OutlookExcellent calendar management skills, including the coordination of complex executive meetingsExperience assisting management with the creation of PowerPoint presentationsExperience scheduling travel arrangements for managementLicensure, Certifications, and Clearances: Act 34UPMC is an Equal Opportunity Employer/Disability/Veteran