Staff Administrator

Staff AdministratorSkip to main content#Staff Administrator page is loaded## Staff AdministratorApplylocations: Downtown Denvertime type: Full timeposted on: Posted Todaytime left to apply: End Date: August 24, 2026 (13 days left to apply)job requisition id: R0082450# About Our Job## Who We AreWith competitive pay, great benefits, and endless opportunities, working for the City and County of Denver means seeing yourself working with purpose — for you, and those who benefit from your passion, skills, and expertise. Join our diverse, inclusive, and talented workforce of more than 1,000 team members who are at the heart of what makes Denver, Denver.The Denver Clerk & Recorder, an independently elected office held by the Honorable Paul D. Lopez, performs the legally mandated duties of a clerk and recorder in Colorado, encompassing the City Clerk, County Recorder, Public Trustee, and Chief Elections Official functions.Our mission is to serve the people of Denver by providing accessible, reliable, and secure civic services.The Denver Clerk & Recorder is committed to providing accessible, equitable, reliable, and secure services to the people of Denver. We strive to ensure every community member can fully participate in elections, exercise their right to marry, easily access public records, and navigate essential processes with confidence.For more information, visit the Denver Clerk & Recorder’s website at DenverClerkAndRecorder.org## What We OfferThe City and County of Denver offers a competitive salary and benefits package. The full salary range for this position is $86,634.00 - $142,947.00. The hiring range is $86,634.00 - $114,790.00 commensurate with experience and education.We also offer generous benefits for full-time employees which includes but is not limited to:* A guaranteed life-long monthly pension, once vested after 5 years of service* 457B Retirement Plan* 140 hours of PTO earned within first year + 13 paid holidays, 1 personal holiday, 1 Wellness Day and 1 volunteer day per year* Competitive medical, dental and vision plans effective within 1 month of start date## **Location**The Denver Clerk & Recorder’s office is located at 200 W. 14th Ave., immediately south of the City & County Building. Office hours are typically 8 a.m. to 5 p.m. Monday through Friday. Dependent on business needs, some roles have remote work and flexible schedule options with manager approval.## What You’ll DoThe Denver Clerk & Recorder (DCR) is seeking to hire a Staff Administrator. The Staff Administrator is responsible for performing professional and technical duties in coordinating department personnel related actions. This is a new position within the Operations Division, which will support the entire agency and has special requirements supporting robust Elections personnel needs multiple times per year. Additionally, you will manage all employment activities for election judges including: hiring, job offers, onboarding, job assignments, and timekeeping and partner with the Office of Human Resources for support with hiring and other agency-wide HR needs.## Responsibilities**Essential Functions*** Maintain thorough and up-to-date knowledge of the City and County of Denver Office of Human Resources Career Service Authority Rules, Workday HR process and procedures. Maintain awareness of changes in statutes, regulations, affecting OHR’s policies; monitors HR policies and procedures for compliance.* Develop and execute complex work plans to meet large-scale temporary staff needs for elections (hiring 600-1200 temporary workers within weeks for each election, typically multiple times per year), ensuring compliance with the state’s Title I requirements for elections workers and trainings, with significant operational and legal risk and impact to the City and County of Denver if requirements are not met.* Supervise full-time and on-call DCR HR support staff involved in temporary election worker operations and training, ensuring efficient service delivery, professional coordination with internal and external stakeholders, and taking corrective action when necessary.* Review and screen temporary election worker candidates (applications, resumes, and phone screens). Assess candidates for position qualifications matching the skills, education, experience, strengths, attributes, and overall qualifications of the candidate to the desired qualities.* Serve as the technical expert for all temporary election worker HR functions, including recruitment, onboarding, time tracking, payroll, and training.* Continuously evaluate and improve HR processes for temporary election worker personnel practices and procedures to increase efficiency and mitigate reduce operational and legal risks for DCR and the City and County of Denver.* Ensure HR compliance of temporary election worker administration and provide strategic advice on operational decisions and legislative policy changes to executive management. Interpret and explain HR policies, procedures, and laws to managers, supervisors, and staff.* Oversee pre-employment screening activities, including criminal background investigations for all prospective temporary election judges. Evaluate applications, monitor compliance, and manage communication and reporting of testing and eligibility results.* Collaborate with payroll to ensure proper processing of hires, changes, and election staff compensation issues.* Support supervisors with hiring, staffing needs, and onboarding.* Process forms and reports for Human Resource program area, evaluating accuracy, completion, and validity to include legal employment documents (I-9, etc.).* Track status on pre-employment testing, background checks, and eligibility compliance.* Coordinate start dates for new employees with supervisors and initiates agency employee new-hire procedures ensuring all internal policies are followed.* Support compensation activities such as job audits, pay equity reviews* Track, review, and maintain various logs, HR data systems, records, reporting, metrics, schedules, procedures, documentation, or certifications as appropriate based on the Division. Coordinates the collection of employee information for reports and statistical analysis.**Nonessential Functions*** Attend job fairs, networking events, sourcing events and volume hiring events.* Attend seminars, conferences, workshops, etc., as appropriate, to enhance and maintain knowledge of trends and developments in field; review professional journals, attends association and professional meetings, and otherwise maintains contacts with professionals to facilitate exchange of information.* Perform special projects of complex administrative, technical, or confidential nature* Perform related work, as required* May be reassigned during emergency situations## What You’ll BringThe preferred experience, competencies and abilities are highly desirable for this position and will be considered in selecting the successful candidate. Our ideal candidate will have:* Multi-tasking with competing deadlines and high level of dependency.* Experience handling and processing sensitive and confidential information.* Understands and recognizes the qualities differentiating highly qualified candidates. Shows skill in asking questions and eliciting detailed and accurate information regarding others' capabilities and weaknesses.* Skilled in drafting communication announcements and email.* Proactive problem-solving abilities. Experience in change management.* Experience in customer service. Tactfully interacts with people and adapts interaction, communication, and conflict resolution styles effectively.* Understanding and experience in personnel processes such as recruitment, position management, onboarding/off boarding, and knowledge of Colorado State Personnel regulations.* Understand and apply pertinent laws, rules, regulations, and policies.* Perform duties independently without close supervision.* Ability to establish and maintain effective working relationships with other DCR employees, representatives of other agencies and organizations, and members of the community.* Strong communication and collaboration skills.* Experience in setting goals and objectives and use time efficiently* Preference will be given to candidates with a proven track record of hiring a large volume of staff simultaneously, working with temporary employees, and familiarity and experience working in different payroll systems**Because this role will be essential in ramping up to the General Election hiring, the selected candidate cannot be out of office for a consecutive week from hiring until November 13, 2026.**## Minimum Qualifications* Education requirement: Bachelor's Degree in a related field based on a specific position(s).* Experience Requirement: Five (5) years’ experience performing full performance professional level duties within a specialized, functional area. (This does not include clerical experience.)* Education/Experience Equivalency: One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education.* Additional appropriate education may be substituted for the minimum experience requirements.## Required Application Documents* Resume* Cover Letter## **Application Deadline**This posting is expected to stay open until August 23rd. Please submit your application as soon as possible no later than August 23rd at 11:59 p.m. MST.# About Everything Else**Job Profile**CA2308 Administrator IITo view the full job profile including position specifications, physical demands, and probationary period, click here.**Position Type**Unlimited**Position Salary Range**$86,634.00 - $142,947.00**Target Pay**$86,634.00 - $114,790.00/year, based on experience and education**Agency**Clerk & Recorder's Office**Redeployment during Citywide Emergencies**City and County of Denver employees may be re-deployed to work in other capacities in their own agencies or in other city agencies to support core functions of the city during a citywide emergency declared by the Mayor.*The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.**It is your right to access oral or written language assistance, sign language interpretation, real-time captioning via CART, or disability-related accommodations. To request any of these services at no cost to you, please contact View email address on click.appcast.io with three business days’ notice.****Applicants for employment with the City and County of Denver must have valid work authorization that does not require sponsorship of a visa for employment authorization in the U.S.*** #J-18808-Ljbffr City and County of Denver