Office Manager / Creative Admin

Office ManagerWe're The Beck Group, the largest and most innovative integrated building firm in the country. We are focused on delivering design and construction excellence on a broad range of project types. Headquartered in downtown Dallas, with offices in Atlanta, Austin, Charlotte, Denver, Fort Lauderdale, Fort Worth, Mexico City, and Tampa, we believe a better process and outcome results from working together. At Beck, you will find yourself surrounded by passionate colleagues who have a collaborative mindset and care about each other. We are committed to hiring the best and brightest within our industry, and that's why we are seeking experienced professionals like you to help transform the industry and continue building Beck's respected reputation.Beck is looking for a talented Office Manager to support an extraordinary team in Atlanta. The Office Manager will be responsible for providing administrative support for our office. This position requires technical proficiency, strong social skills, adaptability, confidentiality, and attention to detail.The job involves the following essential functions:Ensure that Subcontracts, invoices, reports and all the other project required documents are being uploaded and maintained on CmicReview and process invoices for paymentCoordinate Accounts Payable as neededSupport the day-to-day operations within the Fort Lauderdale office/regionHelp plan and coordinate regional eventsWelcomes guests and customers by greeting them in person or on the telephone; answering or directing inquiries, managing conference room schedules, distributing mail, and assisting with daily needs for the officeManage all office supplies and equipmentTravel coordination for regional leaders, employees and guestsCoordinate schedules, lunches and meetingsProcess expenses using corporate expense management tool Chrome RiverPartner with HR accommodating interviews and onboarding new hiresAn analytical person with an understanding of administrative functions, a passion for getting things done, the initiative to resolve problems, and a positive attitude while possessing uncompromising authenticity and integrity. You will also meet the following requirements:High school graduate or GEDAssociates Degree preferred5+ years administrative experienceForward thinking, trustworthy, reliable, responsible, intuitive, energetic, and focused on serviceHighly organized, detail-oriented, and self-motivated team player with the ability to prioritize workloadEffective verbal and written communicatorProficient in Microsoft Outlook, Word, and ExcelBackground in accounting systems a plusMust maintain confidentialityFrequently required to sit, stand, and move about the office; frequently operates a computer and other office productivity equipment; frequently lift and move up to ten pounds and occasionally lift and move up to fifty pounds; constantly communicates with project and operations teams, Beck employees, and external vendors; ability to adhere to timely and consistent attendance.Join our team and build your future with Beck.The Beck Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.In addition to robust coverage for medical, dental, vision, life & disability benefits, Beck is pleased to offer its team members:401k match and free SmartDollar program for financial wellnessFree dedicated financial coachPersonal health & fitness program for tracking activities & earning rewardsPaid family leaveHealth discounts on medical premiumsFree comprehensive health screeningsFree health coach program for weight-loss & hypertension managementFinancial & behavioral support for family forming journeys (ex. Fertility, adoption, pregnancy, and parenthood).Free Life CoachPet insurance discountOrganized projects and events to support our communities