Executive Assistant

Job Description

Job Description

Robert Half is seeking a highly organized and proactive Executive Assistant to support senior leadership and help ensure the office runs smoothly day to day. This role is ideal for someone who thrives in a fast-paced environment, enjoys being a trusted partner to executives, and takes pride in creating structure, efficiency, and a positive workplace experience. The right candidate is adaptable, detail-oriented, and confident managing a wide range of responsibilities — from executive scheduling and communications to office coordination and employee events. If you are resourceful and able to handle sensitive information with professionalism and discretion, we’d love to hear from you!

Responsibilities:

• Manage executive calendars, coordinate meetings, anticipate conflicts, and adjust schedules to keep priorities moving forward.
• Arrange business travel from start to finish, including bookings, itineraries, and timely, accurate expense reporting.
• Prepare, edit, and finalize correspondence, presentations, reports, and other executive-level materials.
• Support leadership meetings by creating agendas, capturing key takeaways, and tracking follow-up items to completion.
• Act as a central point of contact between executives, employees, vendors, and external partners to help maintain clear and timely communication.
• Help oversee day-to-day office operations, including ordering supplies, monitoring inventory, and coordinating with vendors and service providers.
• Maintain accurate records for office equipment, furniture, and other workplace assets while helping keep the office organized and functional.
• Coordinate employee events and internal gatherings, managing logistics such as scheduling, invitations, catering, budgeting, and vendor communication.
• Assist with onboarding logistics by helping prepare workspaces, organizing welcome materials, and supporting first-day office readiness.

Qualifications:

• At least 3 years of experience in executive support, administrative coordination, or office management.
• Strong verbal and written communication skills with the ability to produce clear and effective business correspondence.
• Demonstrated ability to manage calendars, meetings, and travel arrangements in a fast-paced setting.
• Excellent organizational skills with careful attention to detail and deadlines.
• Proven ability to handle confidential information with sound judgment and discretion.
• Experience coordinating vendors, office services, or workplace operations is preferred.
• Background in planning employee events or supporting engagement activities is preferred.
• Ability to remain seated for most of the workday and maintain consistent, reliable attendance.

Submit your resume online today!