Executive Assistant

Job Description

Executive Assistant

We are assisting a prestigious Charlotte-based firm in hiring an Executive Assistant to serve as a trusted partner in managing priorities, schedules, communications, and day-to-day business activities. This role is critical to ensuring smooth operations through expert calendar management, coordination of competing priorities, and oversight of a wide range of administrative functions. The ideal candidate is highly organized, proactive, detail-oriented, and able to anticipate needs in a fast-paced professional environment. Salary up to $85,000 annually plus bonus.

Key Responsibilities

• Manage complex calendars, meetings, travel arrangements, expense reports, and other administrative functions.
• Prepare and coordinate correspondence, presentations, reports, contracts, and other business documents.
• Maintain compliance-related records, memberships, important documentation, and renewal deadlines.
• Conduct research, analyze data, and prepare reports and presentation materials.
• Coordinate marketing, communication, and project-related initiatives with internal teams.
• Maintain databases, contact lists, and records with a high degree of accuracy and confidentiality.
• Plan and coordinate meetings, events, company functions, and other special projects.
• Serve as a liaison between leadership, clients, vendors, and internal departments.
• Track invoices, departmental expenses, and other administrative reporting needs.
• Provide occasional front-office support and assist with additional duties as needed.

Qualifications

• Bachelor's degree.
• Minimum of 5 years of executive support experience
• Demonstrated experience managing complex calendars and competing priorities.
• Strong organizational, multitasking, communication, and customer service skills.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to work independently, anticipate needs, and thrive in a fast-paced environment.