Sr. Executive Assistant

Extension Inc is seeking a Sr. Executive Assistant in a contract to hire role for one our clients in Waukesha, WI.

Key Duties/Responsibilities:

Executive Support

• Manage complex executive calendar with heavy meeting volume and global travel demands
• Serve as primary gatekeeper, screening calls, directing communications, and prioritizing requests
• Draft, review, and edit executive correspondence, memos, and presentations
• Maintain strict confidentiality when handling sensitive business information

Travel & Logistics Management

• Coordinate extensive domestic and international travel, including:
• Flights, accommodations, itineraries
• Passport and visa requirements
• Prepare and reconcile expense reports and travel & leisure (T&L) expenses
• Ensure seamless execution of executive travel schedules

Communication & Coordination

• Act as liaison between executive leadership and internal/external stakeholders
• Maintain strong communication with administrative teams across the organization
• Direct inquiries to appropriate departments and leaders

Reporting, Presentations & Documentation

• Create executive-level presentations, reports, and spreadsheets using Microsoft Office
• Prepare meeting agendas, minutes, and supporting materials
• Analyze and format business information for leadership consumption

Project & Office Management

• Manage multiple projects simultaneously and ensure timely completion of commitments
• Establish priorities for meetings, agendas, and executive initiatives
• Support overall office operations and administrative processes

Pay Rate - $40/hr