Senior Payroll Specialist

Job Description

Job Description

Senior Payroll Specialist

Our well established national client located in Melville is looking to hire a Senior Payroll Specialist on a full time basis. This position is onsite daily with an organization that has a great environment and opportunity for growth.

 

POSITION SUMMARY:

The Senior Payroll Specialist is responsible for the accurate and timely processing of multi-state, union and non-union payroll and provides day-to-day oversight of payroll operations. This role supports the Payroll Manager in ensuring payroll compliance, resolving complex payroll matters, coordinating payroll-related audits, and maintaining effective payroll processes across the organization.

 

RESPONSIBILITIES:

Payroll Processing & Administration

· Accurate and timely processing of weekly in-house payroll for union and non- union employees across multiple states.

· Review payroll inputs, including timecards, pay rates, union craft/class rates, bonuses, deductions, exemptions, and other payroll changes, to ensure accuracy prior to payroll submission.

· Maintain payroll records by entering and reviewing changes to employee compensation, tax withholdings, deductions, exemptions, union rates, and other payroll information.

· Investigate and resolve payroll discrepancies in a timely manner.

· Process and remit multi-state payroll taxes through ADP, ensuring payments and filings are completed accurately and timely.

· Maintain payroll operations in accordance with company policies, procedures, and applicable federal, state, and local regulations.

· Cross-train on payroll functions and provide support to other members of the Payroll team as needed.

· Communicate with all levels of management to ensure timecards are submitted accurately and timely.

 

Compliance, Audits & Reporting

· Coordinate year-end W-2 processing and assist with year-end payroll activities.

· Prepare and maintain certified payroll reports and ensure required reporting is completed accurately and timely.

· Oversee and coordinate union payroll audits, including gathering requested documentation, responding to auditor inquiries, researching discrepancies, and working with internal stakeholders and union representatives to resolve issues.

· Process payroll-related garnishments and other required deductions in accordance with applicable requirements.

· Process employment verifications and unemployment claims as needed.

· Prepare payroll reports and special analyses for management as requested.

· Monitor payroll processes and requirements to identify opportunities for improved efficiency, accuracy, and compliance.

 

Employee & Management Support

· Serve as a resource to employees, field managers, union representatives, and management regarding payroll-related questions and issues.

· Work directly with unions and senior management to research and resolve complex payroll matters.

· Maintain confidentiality of employee compensation and payroll information and protect the integrity of payroll operations.

· Support the Payroll Manager with special projects, process improvements, and other payroll-related initiatives.

· Perform other duties and responsibilities as assigned

 

QUALIFICATIONS:

· 5+ years of experience processing union and non-union multi-state payroll.

· Bachelor’s degree in Accounting, Finance, or related Business field a plus.

· Experience processing multi-state payroll and working with state and local payroll tax requirements.

· Strong knowledge of payroll processes, regulations, deductions, and compliance requirements.

· Construction industry, in-house payroll experience preferred.

· Experience working with ADP or a comparable payroll tax processing system.

· Experience working directly with unions and supporting or coordinating union payroll audits.

· Strong analytical and problem-solving skills with exceptional attention to detail.

· Resourceful with the ability to independently research payroll questions, identify solutions, and think outside the box when addressing complex issues.

· Strong oral, written, and interpersonal communication skills.

· Ability to effectively communicate with employees, field management, unions, auditors, and senior management.

· Self-motivated and able to effectively prioritize and execute multiple tasks in a high-pressure, deadline-driven environment.

· Ability to work independently while also contributing effectively within a team-oriented, collaborative environment.

· Strong organizational skills and ability to maintain a high level of confidentiality.

· Membership in the American Payroll Association (APA) is a plus.

 

Salary is based upon experience but the target is $65-85k plus benefits, bonus, profit sharing and 401k.

 

If you are interested in this Senior Payroll Specialist position located in Melville, and are qualified, please apply!

 

Our client is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. The management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment

 

\nCompany Description

LV Staffing Associates, Inc. is a full service staffing agency providing outsourced full cycle recruiting, contingency placements as well as temporary services. We take pride in the placements that we make and appreciate the relationships that we build with both of our candidates and clients!

Company Description

LV Staffing Associates, Inc. is a full service staffing agency providing outsourced full cycle recruiting, contingency placements as well as temporary services. We take pride in the placements that we make and appreciate the relationships that we build with both of our candidates and clients!