SLiCE and ASCSU Accounting Support

: Position Location Fort Collins, CO Work Location Position is fully in-office/in-person Research Professional Position No Posting Number 202400115AP Position Type Admin Professional/ Research Professional Classification Title Technical/Support III Number of Vacancies Work Hours/Week 40 Proposed Annual Salary Range $50,000 - $60,000 Employee Benefits Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment to diversity, equity and inclusion , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

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Desired Start Date 03/18/2024 Position End Date (if temporary) To ensure full consideration, applications must be received by 11:59pm (MT) on 02/12/2024 Description of Work Unit The Office of Student Leadership, Involvement & Community Engagement (SLiCE) is committed to identifying and critically reflecting upon progressive systems that perpetuate harm in order to construct and foster belonging within purposeful communities. The SLiCE office offers a broad range of programs and services for Colorado State University students, faculty, staff and the community in the areas of leadership development, student involvement, service and volunteer programs, and basic needs programs and services. Through the programs at SLiCE, students find both support and resources to graduate as engaged, active participants and leaders in their local, national and global communities. The SLiCE Office offers a broad range of programs and services in the areas of leadership development, student involvement, and service and volunteer programs. Through the programs at SLiCE, students find both support and resources to graduate as engaged, active participants and leaders in their local, national, and global communities. SLiCE provides support and resources to 475+ registered student organizations (RSO), some of which maintain financial accounts including: the Associated Students of Colorado State University (ASCSU-student government and organizations within the office of Fraternity and Sorority Life (FSL). Department website: slice.colostate.edu The mission of the Lory Student Center (LSC) is to serve as a student-centered organization at the heart of campus, providing programs and services that create an inclusive community and inspire active, engaged learning. As an auxiliary enterprise within the Division of Student Affairs, the LSC is a comprehensive student union recognized nationally as one of the leading university centers. The LSC annual operating budget is approximately $40 million. Nearly 125 full-time career staff and 650 student and hourly staff serve approximately 24,000 people entering the facility on a daily basis and hosts approximately 13,000 annual events and meetings Areas within the Lory Student Center include the CSU Bookstore; Campus Activities; Lord Dining Services; Marketing; Operations; SLiCE; and an extensive array of business and service partners. Department website: lsc.colostate.edu The work of the Lory Student Center staff members is guided by and in alignment with CSU's principles of Community, the Division of student Affairs Values and the Lory Student Center Mission. Position Summary This position works to provide organizational support including administrative, financial, and technical accounting assistance to the SLiCE and ASCSU offices. The SLiCE office offers over 25 programs varying in size and complexity and includes support for over 500 registered student organizations. The position advises students and vendors, and assists campus departments on how to resolve payment processing within the University guidelines. This position reviews and assists with the completion of legal contracts, departmental and student organization deposits, and works with the Risk Management office on the insurance aspects of contracting. The position serves as reallocator for the SLiCE (8040), Student Organization departments (8036), and ASCSU (8025), prepares training material for over 500 registered student financial officers, assists daily with training of students and staff on financial processes and fiscal rules. They will serve as a payroll liaison when direct supervisor is out of the office and assist with year-end closing of the financial books and prepare year-end reports. The SLiCE/ASCSU Accounting Support position has an abiding commitment to serving the diverse needs of the University community, the active promotion of an equitable and inclusive environment, and the development and enhancement of collaborative relationships. Required Job Qualifications

• Bachelor's degree in accounting, business, office management or related field.
• One-year professional office work experience OR two years student office work experience.
• Reflecting departmental and institutional values, candidates are expected to have a demonstrated commitment to advancing diversity and inclusion.

Preferred Job Qualifications

• Computing skills including MS Excel, Access or other database programs and internet Applications.
• Experience managing financial budget tracking, expenses, purchases and creating and approving financial documents through higher education financial systems.
• Evidence of strong organizational and planning skills and ability to complete multiple tasks in a busy environment*
• Experience training, supervising and evaluation student staff.

Diversity Statement Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department's commitment to diversity and inclusion. Essential Duties Job Duty Category Financial Management Duty/Responsibility

• Record, compile, sign, and submit department purchase orders, internal orders, and authorization for expenditures. Review, input, and train student staff on financial processes.
• Contact vendors, student financial officers, and professional staff on outstanding encumbrances and account receivable inquiries. Work with Accounts Payable, University Tax Accountant, Purchasing, and various departments within CSU to resolve payment issues (stop payments, check re-issues, wire transfers, foreign national payments).
• Train student employees on the financial systems. Assist the SLiCE professional staff with fiscal rules and financial processes. Assist ASCSU members with fiscal rules and financial processes.
• Determine what appropriate University forms should be used to complete and maintain accurate accounting records.
• Assist students with the review of monthly accounting statements.
• Make office supply purchases in accounting system for all SLiCE staff.
• Reallocate transactions for the SLiCE and Student Organization approved PCARD purchases.
• Maintain the files for research and auditing purposes.
• Research errors in data and object codes and process correcting journal entries.
• Oversee and maintain the ASCSU budget book alongside ASCSU student accounting staff.
• Review ASCSU bills for fiscal viability and provide support in process options for ASCSU bill specifics.

Percentage Of Time 55 Job Duty Category Administrative Duty/Responsibility

• Keep accurate records, producing documentation for monthly, semester, and annual reports. Documentation could include coding, entering, and verifying.
• Serve as a travel arranger for the SLiCE and ASCSU offices.
• Submit all requested supplemental pay requests in a timely manner for SLiCE professional staff for program facilitators, President's Leadership Program instructors, etc.
• Update and review training materials for financial processes, financial policy, and recordkeeping
• Attend and contribute to the success of all departments, management team, and full staff meetings along with all office retreats and trainings.
• Meet regularly with supervisor to provide updates, monitor performance, seek guidance, and provide feedback.
• Complete progress, fiscal and year-end program reports as requested.
• Foster collaborative, inclusive partnerships with University offices and departments to provide top quality co-curricular involvement experiences for students.
• Embrace and apply the tenants of a team model with student and career staff to sustain an inclusive and trusting work environment.
• Serve as a contributing staff member of SLiCE, ASCSU and the Lory Student Center. This includes but is not limited to retreat and workshop facilitation, staff training planning and execution, program attendance, and serving on committees to further support the mission and purpose of SLiCE, the Lory Student Center, and the Division of Student Affairs.

Percentage Of Time 25 Job Duty Category Contracts/Risk Management Duty/Responsibility

• Advise student organization members, club advisors, vendors, and performing artists' agents on the process necessary to finalizing a university contract. Discuss timelines, funding, required forms, and insurance policies/waivers, if needed.
• Review contracts to verify information is complete and correct especially for software services and venues for large scale programs.
• Obtain proof of liability and auto and worker's compensation insurance required by the state contract.
• Verify that necessary funding is in the account.
• Forward contracts for signature approval and determine which departments need to review. Work closely with purchasing agent to ensure the contracting process is complete.

Percentage Of Time 10 Job Duty Category Supervision/Leadership Duty/Responsibility

• Hire accounting student staff.
• Train accounting student staff on office policy and procedure with a premium on accountability and high-quality customer service
• Provide appropriate 1:1 supervision as needed for student accounting staff.
• Provide end of semester evaluations and feedback for student account staff.
• Contribute to the LSC SHAPE Training & Talent Development program by supporting staff training planning and execution, program attendance, and committee membership to further support the mission and purpose of the LSC; support LSC colleagues and actively model a collegial work environment by demonstrating diversity, equity, and inclusion.

Percentage Of Time 10 Application Details Special Instructions to Applicants Please submit a resume and cover letter through the posting on jobs.colostate.edu. CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact. To apply, please upload a cover letter that addresses the required and preferred job qualifications, a resume, and the contact information for three professional references. References will not be contacted without prior notification to candidates. Conditions of Employment Pre-employment Criminal Background Check (required for new hires) Search Contact View email address on us.edajobs.com EEO Statement Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services. The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, View phone number on us.edajobs.com, View email address on us.edajobs.com . The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, View phone number on us.edajobs.com, View email address on us.edajobs.com . The Coordinator for any other forms of misconduct prohibited by the University's Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, View phone number on us.edajobs.com, View email address on us.edajobs.com . Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education . Background Check Policy Statement Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.