Buildings and Grounds Admin Asst

Buildings and Grounds Admin Asst Community High School District 128 Vernon Hills High School, Vernon Hills, Illinois Job ID: 5736687 Application Deadline: Posted until filled Posted: May 26, 2026 5:00 AM (UTC) Starting Date: Jul 27, 2026 Position Type: Full-Time Salary: $23.32 to $23.32 per hour Job Categories: Support Staff > Administrative Assistant Job Description Overview: The Building and Grounds Administrative Assistant will provide administrative and clerical support for the Assistant Director of Buildings and Grounds and others as needed/assigned. Reports to: Assistant Director of Buildings and Grounds Employee Status: Educational Support Professional - Building and Grounds Admin Asst ESP Bargaining Union Calendar: Twelve-Month Employee, 7:30am - 4:00pm Qualifications Education and experience: Equivalent to high school graduation Previous experience in an educational setting preferred Excellent organizational skills and time management skills Ability to perform multiple tasks concurrently under varying deadlines Strong communication and interpersonal skills Ability to identify sensitive information and maintain confidentiality Proficient with Google G‑Suite, office and phone equipment Job Responsibilities Act as primary contact for the custodial, grounds, and maintenance team on day-to-day operations Receive, create, distribute, track and follow up on work orders Maintain event set‑up files Maintain a team management calendar Track department expenditures and assist with monthly financial reports Use Google Suites, Skyward (financial management system), RSchool (facility management system) and Maintenance Direct Positive customer service skills, utilize excellent written and verbal communication Operate office equipment (e.g., laminator, fax, intercom, phone, copier) Create department requisitions and purchase orders Maintain hard copy and electronic filing system Assist with building shipping and receiving Maintain confidentiality Support all tasks as assigned by supervisor Application Process Candidates will be selected by Administration based on above criteria. Job Requirements Citizenship, residency or work visa required District 128 is an Equal Opportunity Employer #J-18808-Ljbffr