Sr. Administrative Support Rep [Remote]

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Sr. Administrative Support Rep in the United States.

This role provides advanced administrative and operational support across multiple teams, ensuring smooth coordination of key business processes in a fast-paced, service-driven environment. You will act as a critical support function for leaders and departments, managing high-volume administrative workflows with accuracy and efficiency. The position requires strong organizational discipline, attention to detail, and the ability to handle confidential and time-sensitive information.
You will play an important role in maintaining operational continuity by processing essential documentation, supporting compliance-related tasks, and ensuring timely communication across internal and external stakeholders.
This is a highly collaborative role where precision, responsiveness, and reliability directly impact service quality and customer experience.
You will also contribute to improving internal processes and supporting ongoing operational efficiency initiatives.
The environment is structured yet dynamic, ideal for professionals who enjoy multitasking and process-oriented work.
This position is fully remote within the United States.

Accountabilities:

• Provide advanced administrative and operational support to leaders and teams by managing high-volume workflows with accuracy and efficiency.
• Process account terminations, review and log customer cancellation documentation, and ensure proper record handling.
• Upload and maintain fire inspection reports and other compliance-related documents within authorized systems and portals.
• Prepare and distribute certificates of monitoring, contracts, and contract riders to support business and customer needs.
• Ensure data accuracy and proper documentation across internal systems while adhering to established procedures and controls.
• Support internal stakeholders with timely communication, coordination, and administrative follow-up tasks.
• Contribute to continuous improvement efforts by identifying opportunities to streamline administrative processes.

Requirements:

• 3–5 years of administrative support experience, preferably in a high-volume or corporate operations environment.
• High school diploma or equivalent required; associate degree preferred.
• Strong attention to detail with a focus on accuracy, quality control, and compliance.
• Ability to collect, analyze, and clearly present information to internal stakeholders and leadership.
• Excellent written and verbal communication skills with strong interpersonal abilities.
• Strong organizational, planning, and time management skills with the ability to manage multiple priorities.
• Self-starter mindset with the ability to work independently and follow established procedures.
• Intermediate or advanced proficiency in Microsoft Excel and strong overall Microsoft Office skills.
• Experience with Microsoft Dynamics 365 or Great Plains is preferred.
• Ability to interpret and execute written and verbal instructions with sound judgment.

Benefits:

• Competitive compensation with eligibility for incentive-based pay.
• Comprehensive medical, dental, and vision insurance coverage.
• Company-paid life insurance, accidental death & dismemberment coverage, and disability benefits.
• 401(k) retirement savings plan with employer participation.
• Paid time off and flexible spending account options.
• Tuition reimbursement and employee assistance program (EAP).
• Access to voluntary benefit programs for additional coverage options.
• Fully remote work environment within the United States.
• Opportunity to support a well-established organization focused on safety, connectivity, and operational excellence.

How Jobgether works:

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.