Associate Director, Sponsored Programs

Position information Position Title: Associate Director, Sponsored Programs Position Type: Full Time Regular Annual Schedule: 12 months Expected Work Schedule: Standard Anticipated Days: Monday - Friday Anticipated Hours: 8:00 a.m. – 5:00 p.m. with occasional overtime Anticipated Hours per Week: 40 Work Location: Position Summary The Associate Director of Sponsored Programs reports directly to the Director of Sponsored Programs and works closely with members of the Foundation team; and is responsible for post-award administration of awarded grants and contracts through close-out. Duties Serves as the primary point of contact for principal investigators (PIs) and project directors (PDs) for post-award support and administration. Leads and coordinates the post-award support team and post-award functions, including grant kick-off meetings, to ensure all project stakeholders clearly understand the scope of work, terms and conditions, budget requirements, roles and responsibilities, reporting expectations, and compliance obligations at the start of each funded project. Provides effective day-to-day management of all college grant-funded projects, including monitoring deliverables, tracking budgets, overseeing evaluation activities, providing training, generating compliance reports, technical assistance, and assisting grant project personnel with workload needs as appropriate. Ensures that all financial and procurement activities on sponsored programs are in compliance with applicable federal, state, and sponsor applicable rules and regulations. Ensures grant documentation is accurate, accessible, and stored in the College’s grants management system; coordinates the dissemination of contract terms, budget codes, and implementation procedures, and establishes monitoring and reporting protocols aligned with sponsor requirements. Develops and reviews grant agreement contracts and makes recommendations to the Director of Sponsored Programs for signature and/or edits. Works with the Director of Sponsored Programs to develop and implement college policies, guidelines, standards, procedures, and communication systems to provide internal controls over award activities and expenditures to ensure compliance. Provides guidance during proposal development to ensure that proposed grant terms, budgets, and activities comply with institutional policies, sponsor requirements, and applicable regulations. Reviews proposals for potential compliance risks and alignment with contractual obligations. Researches and analyzes existing, emerging, and new legislation and regulatory requirements of various government funding agencies to ensure A-B Tech’s compliance with requirements governing grant-funded projects. Leads efforts to identify best practices as well as gaps and inefficiencies in A-B Tech’s grants administration to ensure a high standard across the organization. Develops and maintains a Sponsored Programs SharePoint site to provide the campus community and stakeholders with centralized access to information about Sponsored Programs, including roles and responsibilities, key steps in the grant development process, resources, policies, procedures, and guidance to support effective grant management and compliance. Conducts assessment and monitoring of partnership/subcontractor/sub-recipient agreement goals, progress, and compliance; Leads the college’s efforts in preparing for and responding to agency monitoring visits, external audits, or other cross-site evaluations requiring a review of project documentation and practices. Ensures on-time and accurate submission grant reports. Develops and updates grant management and compliance reports to senior leadership. Working with the Director of Sponsored Programs and the Executive Director of College Advancement develops and maintains relationships within the A-B Tech community, with external sponsors, both federal and non-federal, and federal, and with other key stakeholders as required. Represents and speaks on behalf of Sponsored Programs to internal and external audiences at meetings and events as required. Contributes to the College Vision, Mission, Values, and RISE statement. Supports workforce diversity in all its aspects. Performs other duties as assigned. Minimum Requirements Bachelor’s degree Three years of full-time or equivalent experience in donor compliance and project management. Experience working with humanitarian and development donors. Preferred Qualifications Experience working in higher education. Proficiency in a foreign language such as Spanish, an East Slavic language, and/or American Sign Language. Special Instructions to Applicants Applicant Should: Read the following before submitting the Application: When applicable, upload the relevant transcript that correlates to the degree requirement in the minimum requirement or preferred qualifications within the job posting. The transcript must show the individual courses taken and the degree that is conferred or awarded. Note: Diplomas or a copy of degree are not acceptable in place of transcript. If selected for hire: Official sealed transcripts from an institution accredited by an accrediting agency recognized by the US Department of Education are required to be received a minimum of two business weeks before the first day of work. Transcripts outside of the United States must be accompanied by an evaluation completed by a NACES-recognized agency and received by Human Resources at least two weeks prior to the first day of work. Note: Failure to comply may result in the withdrawal of the job offer. EEO / Diversity A-B Tech commits to demonstrating an inclusive and welcoming culture of Respect, Integrity, Support, and Equity for Everyone. This is reflected in our RISE initiatives and related programs. Posting Details Review Date: 04/03/2026 Start Date: 06/01/2026 Salary Range: $56,988 - $58,448 Total Compensation: Includes benefits and employer contributions to retirement and health plans. See the Benefits Summary for details. Questions HR contact: View email address on click.appcast.io Posting Specific Questions Required fields are indicated with an asterisk (*) How did you learn of this employment opportunity? End of posting #J-18808-Ljbffr