Administrative Assistant

Administrative Assistant- Madison, FL

Gateway Foundation, Inc. is a national non-profit dedicated to helping individuals with substance use and mental health disorders. Established in 1968, Gateway provides essential tools and knowledge for recovery, positively impacting hundreds of thousands of lives. Operating through its Community Services, Corrections Divisions, and Corporate Headquarters, the organization is recognized for innovative, effective treatment approaches and maintaining high standards.

Consider joining our team, where your impact can be truly meaningful. Our organization focuses on delivering high quality clinical services as a recognized leader in evidence-based treatment proven to get results. By joining our team, you'll have the chance to provide essential services to underserved populations, all while working for an organization that values you and aims to be an employer of choice. You can expect to be part of a vibrant culture that emphasizes teamwork and professional growth. When you join us, you'll discover personal and professional fulfillment by aligning your career with your values.

Administrative Assistants are responsible for performing office and administrative support duties including composing and typing correspondence and documents, compiling data and preparing summary reports, processing routine financial transactions and billing information, maintaining record keeping and filing systems, scheduling meetings and conferences, and receiving and screening visitors and telephone calls. Serving as administrative liaison by gathering and exchanging information related to operational, budget, payroll or personnel issues and procedures. Responsible for gathering, compiling and analyzing data specific to program criteria and outcome measures. Other duties as assigned.

Job Requirements: High School Diploma or equivalent 1-2 years of related experience Ability to type complex statistical tables and forms, non-routine correspondence, reports and the like; and complete data entry accurately and efficiently; knowledge of office systems, procedures, equipment, and computer applications Analytical abilities necessary to gather and interpret data and information in preparing summary reports, organize and prioritize own work, and verify and correct data and information from variety of source documents. Must be able to obtain clearance from the Florida Department of Corrections.

Physical Requirements: Ability to communicate with others in order to gather and exchange information. Ability to respond to telephone inquiries. Ability to continually proofread, check and verify data from printed form and computer monitor display. Ability to use a keyboard and video display terminal to enter, retrieve and/or audit information and data on a continual basis. Ability to pull, lift and transport files and documents to and from various locations within office or assigned location.

Compensation (based on experience and credentials): Range begins at $43,056 Management Incentive Compensation Plan (MICP): You will be eligible to participate in the Management Incentive Compensation Plan (MICP) in the next fiscal year 2025 based on the organization's business results and your individual performance. You are eligible to receive up to 15% of your annual base salary. Gateway Foundation conducts annual reviews including merit increases.

Benefits at Gateway Foundation: Health and Wellness: Medical, dental, and vision insurance for employees and dependents Employee wellness program promoting health and fitness and offering cash-saving premiums Employee assistance programs focused on mental health Financial Wellbeing: 403(b) Retirement Plan with 3% employer match Short-term and Long-term Disability and Life and AD&D Insurance paid for by Gateway Flexible Spending Accounts for medical and dependent care Public Service Loan Forgiveness (PSLF) Flexibility and Time Off: 18 paid time off days per year accrual rates increase with years of service 9 paid company holidays Work-life-balance Personal Development: Training & Development Programs Tuition Reimbursement - up to $5,250 per calendar year eLearning access to online courses that provide CEU's and job-related training Clinical Supervision: Formal and informal guidance