Mailroom Clerk

Job Summary:

Perform postal duties in the mail room requiring familiarity with rules, policies, and procedures in compliance with LaSalle Corrections.

Essential Duties and Responsibilities:

• Review incoming books intended for inmates’ receipt; inspect general inmate correspondence, publications and packages.
• Maintain all records and files pertinent to processing inmate correspondence and mailroom activities.
• Issue postage and writing materials to indigent inmates and maintain all necessary records pertinent to the issuance of such postage and materials.
• Interpret correspondence rules and obtain information on proper procedures for handling inmate correspondence.
• Prepare various forms related to the processing of inmate correspondence and mailroom functions.
• Respond to inmate questions, complaints, and/or requests pertaining to their correspondence.
• Ensure inmates do not handle other inmates’ correspondence.
• All outgoing mail shall be scanned for content (contraband, gang related material, security issues, etc.). Any suspicious material shall be reported immediately.
• All incoming mail (with the exception of legal mail) shall be opened and the contents scanned and examined for contraband or any material, written or otherwise, that may endanger the order or security of the facility. All correspondence shall be resealed.
• All money orders addressed to detainees will be brought to the Business Manager daily. All cash currencies shall be returned to the sender. All money orders mailed for a detainee that is no longer housed here shall be returned to the sender utilizing proper procedures.
• All mail shall be sorted by addressee name and number and the offender’s current housing assignment shall be hand written on outside of the envelope.
• Upon completion of processing, all mail shall be delivered to the housing area.
• All un-deliverable mail shall be returned to the mail room for proper processing.
• Mailroom personnel shall be responsible for the proper screening of all publications for distribution to offenders.

Required Knowledge Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.
• Proficient in reading and speaking Spanish preferred
• Must have the ability to follow direct orders and communicate clearly with the chain of command.
• Must be able to pass a drug test and criminal background.

Education and Experience:

• High school diploma or equivalent.
• Proficiency in reading and speaking Spanish is preferred.
• Valid driver’s license.

Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to satisfactorily perform these essential functions without causing an undue hardship for the employer.

• Long periods of continuous standing and walking
• Frequent periods of sitting
• Repetitive climbing of stairs to reach the assigned areas and working at heights
• Frequent grasping, reaching, pushing, pulling, bending, twisting
• Ability to respond rapidly to potential security and/or medical codes/issues
• Remaining awake and alert while on duty
• Occasional lifting and carrying up to 50-100 lbs
• Ability to occasionally withstand direct or indirect exposure to OC spray
• Exposure to outdoor elements and temperatures
• Ability to hear and understand verbal communication

Pay Rate: $24.00 per hour

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

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