Secretary-Cherokee

Secretary Elementary School Principal Grade 5

Performs a wide variety of clerical support services to assist the principal of the elementary school, while maintaining confidentiality.

Duties and Responsibilities

• Collects all deposits/disbursements for the entire internal accounts.
• Prepares and distributes checks from the business office as needed on a daily basis.
• Run monthly accounting reports.
• Record and maintain accurate records of debts to the school, i.e. NSF checks.
• Monitor internal/external building budget.
• Collect timesheets and process any paperwork needed to pay employees for extra work.
• Process purchase orders and check requests.
• Process student registrations.
• Maintain and update student records.
• Maintain student information system maintenance, updating, adding, deleting students from the database and all count day reports and responsibilities.
• Monitor and ensure teacher and/or paraprofessional absences are covered with subs.
• Process all field trip requests, maintain Payschools and run reports when needed.
• Assist in monitoring sick and/or injured students.
• Assist in creating student programs, awards, certificates, newsletters, etc.
• Assist in scheduling and processing building use requests.
• Plan and schedule school events, etc.
• Coordinate parent/teacher conferences.
• Assist with student bus issues, dismissals, etc.
• Prepares school correspondence including typing, printing, copying and distributing various school letters, flyers, and brochures, etc.
• Operate office machines, such as photocopiers, scanners, computers, printers, calculators, facsimile machines, voicemail systems, and telephones.
• Communicate with customers, employees, students, and other individuals to answer questions, disseminate or explain information and address complaints.

The above statements are intended to describe the general nature and level of work being performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed by such a person.

Education, Experiences, Knowledge, Skills and Abilities

(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Education:

This position requires high school diploma or equivalent.

Experience:

• Two years of related experience providing clerical support in an office setting required.

Knowledge:

• Knowledge of basic math, required.
• Knowledge of basic bookkeeping procedures, required.
• Knowledge of principles and processes for providing customer services, required.
• Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, managing files and records, designing forms, and other office procedures, required.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar, required.

Abilities:

• Ability to read and interpret district policies, guidelines, and government regulations, required.
• Ability and willingness to participate in training classes, required.
• Ability to write routine reports and correspondence, required.
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form, required.
• Ability to multi-task, meet deadlines, be organized and work in a fast-paced work environment, required.
• Ability and willingness to work cooperatively with teachers, community, students and staff, required.
• Ability to read, write, and communicate effectively in English to perform essential job duties, including but not limited to understanding and following safety instructions, responding appropriately to emergency situations, completing documentation, and interacting with English-speaking staff, students, community and supervisors, required.

Skills:

• Word processing 40 wpm, required
• Data Entry skills 6000 strokes per hour, 95% accuracy, required
• Word processing programs, required
• Spreadsheet programs, required
• Bookkeeping skills, required
• Advanced PowerSchool, required
• Advanced AS400, required
• Basic math skills, required
• Good verbal and written communication skills, required
• Customer Service Skills, required
• SchoolDude, preferred

Testing

Keyboarding, Data Entry, Advanced Word, Advanced Excel, Basic Math, Alpha Filing, Customer Service, Proofreading, Bank Reconciliation, Bank Deposit, Advanced AS400, Advanced PowerSchool, Student Registrations, Building Bookkeeping, Writing Skills, Encounter Assessment will be required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; talk and hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 30 pounds of files, computer and audio visual equipment, etc. Specific vision abilities required by this job include close vision, and ability to adjust focus, especially due to concentration on a computer screen and small numbers.

Work Environment

The noise level in the work environment is loud.

The qualifications listed above are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties of the job.