Administrative Assistant

What You’ll Do

Executive Support

• Manage the President’s calendar, meetings, and scheduling priorities
• Draft and respond to emails on behalf of the President
• Coordinate travel arrangements, meetings, and other executive logistics
• Help prioritize and manage day-to-day administrative needs

Marketing & Business Development

• Proofread and format proposals, presentations, and other marketing materials
• Assist with special projects and marketing initiatives
• Learn and utilize AI tools to improve efficiency and support marketing efforts

Client Experience

• Schedule client meetings and coordinate meeting logistics
• Prepare conference rooms, welcome boards, refreshments, and meeting materials
• Ensure technology and presentation materials are ready for client meetings
• Help create a professional and welcoming experience for clients and visitors

Office Administration

• Answer phones and greet visitors
• Order office, kitchen, and other supplies
• Run occasional business errands
• Coordinate office lunches, celebrations, and team activities
• Help maintain a clean, organized, and professional office environment

Team & Project Support

• Proofread documents and communications for accuracy and professionalism
• Identify opportunities to improve processes and efficiency
• Assist with projects and other administrative needs as they arise
• Take ownership and pride in producing quality work and supporting the overall team

What We’re Looking For

• A proactive, take-charge mindset — someone who takes initiative rather than waiting to be told what to do
• Highly organized with the ability to manage multiple priorities and shifting deadlines
• Strong attention to detail without losing sight of the bigger picture
• Comfortable working with urgency in a fast-paced environment
• Quick learner who enjoys figuring things out and taking on new challenges
• Interest in marketing, AI, technology, and business development
• Confident sharing ideas and identifying ways to improve processes
• Comfortable receiving feedback and continuously looking for ways to grow
• Dependable, resourceful, and willing to jump in wherever needed
• Strong written and verbal communication skills
• Professional, polished, and comfortable interacting with clients and executives
• Looking for a long-term opportunity with a company where you can grow and take on additional responsibilities

Why This Opportunity?

If you’re someone who gets bored doing the same thing every day and enjoys being the go-to person who keeps things moving , this could be a great fit. You’ll have the opportunity to work closely with leadership, gain exposure to marketing and business development, learn new technology and AI tools, and make a meaningful impact within a small team.