Administrative Assistant

Description We are currently looking for a Full Time Administrative Assistant to join our Area of Dental Services team located at the Chickasaw Nation Medical Center. Summary Assists with all administrative support required to efficiently and effectively provide consistent high quality services to both internal and external customers. Responsibilities Assists with all aspects of travel arrangements Coordinates travel arrangements May prepare and process travel requests, travel claims and check requests May compose and type trip itineraries Develops and performs detailed administrative tasks and functions to assure an accurate and timely flow of information needed for prudent administrative decisions Assists with organizing the planning process for strategic growth of all current and developing programs, inclusive of planning, implementation and expansion of programs and services, as well as other entities within the department Prepares and provides meeting minutes, agenda creations, and distribution of documents for meetings Provides coverage/assist with the front reception desk as needed Schedules staff meetings, conferences, and events Manages and orders office inventory, equipment, uniforms and/or other operational supplies Creates and submits requisitions according to departmental needs Develops and maintains documentation as appropriate — files, logs, records, reports, etc. Assists as directed in budgetary expenditures Creates and maintains the scheduling of division vehicle maintenance Assists with timekeeping in the time management system as needed Maintains management’s calendar of appointments and staff meetings Routes, logs, prepares and/or distributes incoming and outgoing mail Prepares individual and group correspondence Completes all required departmental documentation Answers the phone, transfers call, takes messages and screens calls per guidelines for areas served Prepares weekly reports Prepares monthly reports Prepares quarterly reports Prepares annual reports Provides first class customer service to both internal and external customers and responds to inquiries, compliments, and/or complaints with professionalism, courtesy, and efficiency Completes all training and development requirements and participates in continuing education opportunities Works in a collaborative and supportive manner to support the productivity and safety of the work area, team members and customers of all types Maintains a clean, organized work area and ensures a safe environment Maintains and promotes professionalism Punctual and consistent in meeting start time, work schedule, attendance and other assigned work time metrics Adheres to Chickasaw Nation dress code standards Maintains knowledge of and follows all rules, regulations, policies and guidelines for assigned area Performs all other duties as assigned Competencies Essential: Able to follow instructions, both written and oral Essential: Able to adhere to all scheduling and attendance requirements Essential: Focus on a single task for pro-longed periods of time Essential: Must be detail-oriented Essential: Honesty, truthfulness, reliability, accountability Essential: Able to read, understand, apply, and retain knowledge of Chickasaw Nation, departmental, divisional and all other rules, regulations, policies, procedures and guidelines Essential: Understand Native American culture and tribal programs Essential: Organizes work and assigned area logically and orderly Essential: Filing skills Essential: Define problems, collect data and establish facts Essential: Works well within a team Essential: Organizational and time-management abilities Essential: Ability to plan, organize and follow through on assignments Essential: Able to verbally communicate in a professional and positive manner with other team members, departments, guests and management Essential: Uses voice in authoritative manner Essential: Writes effective communications with team, departments, guests and management Essential: Keeps written records Skills Essential: Must be familiar with the Microsoft Office Suite of products Essential: Printers and scanners Experience Essential: No prior experience required Education Essential: High School, GED or Equivalent Credentials Essential: Pass general background check Essential: Standard Driver's License Working Conditions Essential: Works in an office setting Essential: Communications phone, computer Essential: Communications written, verbal Essential: Effective work relationships inside and outside organization Essential: Pass pre-employment drug test Essential: Sometimes bend, kneel, stoop, push, reach Essential: Use computer up to 100% of shift Essential: Operate normal office equipment Essential: Able to drive assigned vehicle types Essential: Sometimes lift and or carry up to 25 lbs Essential: Sitting up to 100% of shift Training It is the responsibility of each employee to attend required training for their position or profession as determined by their line of support (LOS) or the leadership of the Chickasaw Nation. It is the responsibility of those who supervise, manage or otherwise lead employees or teams to ensure each employee has access to and receives all required training. Mission, Vision & Core Values To enhance the overall quality of life of the Chickasaw people. To be a nation of successful and united people with a strong cultural identity. The Chickasaw People Cultural Identity Servant Leadership Selflessness Can Do Attitude Perseverance Stewardship Trust and Respect Loyalty Honesty and Integrity Teamwork #J-18808-Ljbffr Artesian Hotel