Senior Executive Assistant - IonQ - Remote

Senior Executive AssistantIonQ, Inc. is the world's leading quantum platform and merchant supplier - delivering integrated quantum solutions across computing, networking, sensing, and security. IonQ's newest generation of quantum computers, the IonQ Tempo, is the latest in a line of cutting-edge systems that have been helping customers and partners including Amazon Web Services, and AstraZeneca achieve 20x performance results and accelerate innovation in drug discovery, materials science, financial modeling, logistics, cybersecurity, and defense. In 2025, the company achieved 99.99% two-qubit gate fidelity, setting a world record in quantum computing performance.Headquartered in College Park, Maryland, IonQ has operations in California, Colorado, Massachusetts, Tennessee, Washington, Italy, South Korea, Sweden, Switzerland, Canada, and the United Kingdom. Our quantum computing services are available through all major cloud providers, while we also meet the needs of networking and sensing customers across land, sea, air, and space. IonQ is making quantum platforms more accessible and impactful than ever before.This position can work onsite or hybrid from one of our offices in the US or fully remote (preferably College Park, MD or Chicago, IL). Travel: Up to 15%.The RoleWe are seeking a Senior Executive Assistant to serve as the trusted right hand to President/GM, responsible for scheduling, travel, expenses + ad hoc projects. The Executive to be supported travels frequently across multiple time zones with an extremely demanding calendar.The ideal candidate is highly discreet with the ability to think proactively, and has appropriate judgment to act independently. This individual must possess polished communication skills to represent the Executive in this sophisticated ecosystem. Experience drafting and managing written discourse and aptitude for AI are strongly preferred.ResponsibilitiesCalendar and SchedulingFast paced environment with changing cues. Active listening required.Prioritize incoming requests, protect Executive focus and personal time,Use discretion to resolve conflicts with minimal escalationCoordinate IT/AV for meetings, calls, and events with senior internal and external stakeholdersPrepare daily and weekly briefings with agendas, attendee background, and materialsTravel ManagementPlan and book all domestic and international travel, including flights, cars and hotelsBuild detailed itineraries with confirmations, contacts, and contingency optionsCoordinate logistics across multiple residences and offices, including seasonal movesManage passports, visas, Global Entry, loyalty programs, and travel preferencesMonitor trips in real time and rebook quickly when plans changeExpense and Financial AdministrationReconcile corporate and personal card expenses accurately and on schedulePrepare and submit expense reports with complete documentation and correct codingTrack invoices, vendor payments, memberships, and subscriptionsMaintain budgets for travel and events and flag anomaliesLiaise with finance, accounting, or family-office teams as neededCommunicationsManage the principal's inbox: triage, draft replies, and flag prioritiesDraft correspondence, as neededAct as the first point of contact, representing the principal professionally and diplomaticallyCoordinate with communications, PR, or social teams on announcements and appearancesMaintain accurate contact lists, gift records, and relationship notesRequirements5+ years of executive assistant experience in Tech or Finance, including at least 3 years supporting a C-suite executive, founder, or high-net-worth principal,Advanced proficiency in Google Workspace and/or Microsoft 365Proven mastery of complex calendar management across time zonesExtensive experience booking domestic and international travelStrong expense management skills with tools such as Concur, Expensify, Navan, or RampExceptional written and verbal communication skillsDemonstrated discretion with highly confidential business and personal informationBachelor's degreePreferred QualificationsStrong aptitude for AI including but not limited to Claude & ChatGPTExperience drafting external correspondence and executive talking pointsFamiliarity with travel between multi-residence logisticsCore Competencies:Anticipation: sees problems and needs before they surfaceJudgment: knows when to decide independently and when to escalateDiscretion: trusted with sensitive personal, financial, and business mattersComposure: calm and solution-focused under pressure and last-minute changePolish: gracious, professional presence with VIPs, staff, and vendorsPrecision: meticulous with details, numbers, and follow-throughFlexibility: available outside standard hours when travel or urgent matters requireThe total compensation package includes base, bonus, equity, and a range of benefit options found on our career site. If this role has a commission structure, the compensation range below just reflects the base compensation range.Wage Transparency:$112,800 - $141,000 USDCompensation will vary based on individual factors such as education, qualifications, and experience of the final candidate(s), specific office location, and calibration against relevant market data and internal team equity. Posted base salary figures are subject to change as new market data becomes available. Our benefits include comprehensive medical, dental, and vision plans, matching 401(k), unlimited PTO and paid holidays, parental/adoption leave, legal insurance, and a home technology stipend. Details of participation in these benefit plans will be provided when a candidate receives an offer of employment.At IonQ, we believe in fair treatment, access, opportunity, and advancement for all while striving to identify and eliminate barriers. We empower employees to thrive by fostering a culture of autonomy, productivity, and respect. We are dedicated to creating an environment where individuals can feel welcomed, respected, supported, and valued. We are committed to equity and justice. We welcome different voices and viewpoints and do not discriminate on the basis of race, religion, ancestry, physical and/or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, transgender status, age, sexual orientation, military or veteran status, or any other basis protected by law. We are proud to be an Equal Employment Opportunity employer.US Technical Jobs. The position you are applying for will require access to technology that is subject to U.S. export control and government contract restrictions. Employment with IonQ is contingent on either verifying "U.S. Person" (e.g., U.S. citizen, U.S. national, U.S. permanent resident, or lawfully admitted into the U.S. as a refugee or granted asylum) status for export controls and government contracts work, obtaining any necessary license, and/or confirming the availability of a license exception under U.S. export controls. Please note that in the absence of confirming you are a U.S. Person for export control and government contracts work purposes, IonQ may choose not to apply for a license or decline to use a license exception (if available) for you to access export-controlled technology that may require authorization, and similarly, you may not qualify for government contracts work that requires U.S. Persons, and IonQ may decline to proceed with your application on those bases alone. Accordingly, we will have some additional questions regarding your immigration status that will be used for export control and compliance purposes, and the answers will be reviewed by compliance personnel to ensure compliance with federal law.US Non-Technical Jobs. Due to applicable export control laws and regulations, candidates must be a U.S. citizen or national, U.S. permanent resident (i.e., current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum. Accordingly, we will have some additional questions regarding your immigration status that will be used for export control and compliance purposes, and the answers will be reviewed