Accounts Payable & P-Card Specialist

Job Description

Job Description

Job Title: Accounts Payable/P-Card Specialist

Location (City, State): Dallas, Texas

Assignment Type: Contract to Hire

Pay: $55-60K

Work Schedule: Monday – Friday | Standard Business Hours | On-Site

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company

We are partnering with a growing organization seeking a detail-oriented professional to support its corporate purchasing card and employee expense reimbursement programs. This position plays a key role in maintaining financial accuracy, ensuring policy compliance, and delivering exceptional internal support while collaborating with multiple departments across the organization.

Job Description

The Accounts Payable/P-Card Specialist is responsible for managing the day-to-day administration of the corporate purchasing card program and expense reimbursement process. This role oversees card account maintenance, transaction reconciliations, compliance monitoring, reporting, and issue resolution while helping minimize financial risk through strong internal controls and accurate recordkeeping.

Key Responsibilities

• Manage the complete lifecycle of corporate purchasing cards, including issuing new cards, replacing lost or damaged cards, updating account information, and deactivating accounts when needed.
• Maintain accurate cardholder records and ensure all account setup and system access follows established approval processes and internal controls.
• Provide timely support for purchasing card inquiries, including transaction issues, dispute resolution, merchant acceptance questions, and account maintenance.
• Collaborate with Accounting, Finance, Operations, IT, and other internal teams to resolve card-related issues and improve overall program efficiency.
• Monitor purchasing card activity for policy compliance, unusual spending patterns, and potential fraudulent transactions, escalating concerns when appropriate.
• Review submitted documentation to ensure receipts, business purpose, and required approvals are complete and compliant with company guidelines.
• Verify expense coding, merchant classifications, and departmental allocations to ensure accurate financial reporting.
• Assist with month-end close by confirming purchasing card expenses are properly recorded and accrued.
• Maintain organized audit documentation and provide support during internal and external audits.
• Review, audit, and process employee expense reimbursements while ensuring compliance with established policies and procedures.
• Recommend process improvements that enhance efficiency, strengthen controls, and improve the overall expense management program.

Qualifications

• 2+ years of experience in accounting, finance, expense management, corporate card administration, or a related field.
• Experience working in high-volume financial or administrative environments.
• Strong understanding of account reconciliations, expense reporting, and general ledger processes.
• Proficiency with expense management or corporate card platforms (Ramp or similar systems preferred).
• Excellent attention to detail with strong organizational and time management skills.
• Ability to prioritize multiple deadlines while maintaining a high level of accuracy.
• Strong analytical and problem-solving abilities.
• Excellent verbal and written communication skills with a customer-focused approach.
• Experience supporting multi-location operations, retail, franchise, or field-based organizations is a plus.
• Ability to work on-site, fully in-office Monday through Friday in Dallas, TX.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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