Legal Secretary

Job Description

Job Description

Keep the Work Moving. Support Advocacy That Matters.

Hahn Legal Group | Education Advocacy & Civil Litigation

At Hahn Legal Group, we don’t just manage cases; we stand beside students and families when their futures are on the line. Our work brings clarity to complex systems, holds institutions accountable, and creates meaningful change through strategic, high-level advocacy.

Behind every successful case is a team that operates with precision, ownership, and trust.

We are seeking an experienced Legal Secretary who thrives in a fast-paced litigation environment and takes pride in keeping everything organized, aligned, and moving forward. Whether working in-office, in a hybrid arrangement, or remotely, this role is essential to the success of our team and the clients we serve.

This is not a passive administrative role. It is a position of responsibility, coordination, and real impact.

$45,000 - $65,000 yearly

What You’ll Do

• Manage deadlines to ensure all case-related tasks and court filings are completed promptly.
• Maintain and coordinate attorney calendars, including scheduling hearings, meetings, and case reviews.
• You will be responsible for organizing and maintaining accurate filing systems for both electronic and hard-copy documents.
• Schedule depositions, client meetings, and attorney prep sessions with efficiency and attention to detail.
• You will complete and manage discovery forms to support the litigation process.
• Finalize pleadings, correspondence, and other legal documents to ensure accuracy and readiness for filing or delivery.
• Research and assist in the implementation of software programs that enhance firm operations.
• Track and update case status information using Excel and other tools to ensure clear case oversight.
• You will coordinate and manage staff meetings focused on case reviews and team alignment.

What We’re Looking For

• 3+ years of experience as a Legal Secretary in a civil litigation firm (Federal and California court experience preferred).
• Proficiency with Microsoft Office Suite and legal practice management systems.
• Strong organizational skills and close attention to detail.
• Excellent written and verbal communication.
• Ability to multitask, prioritize deadlines, and work independently in a dynamic legal environment.
• A proactive mindset and commitment to our mission and values.
• Passion for justice, teamwork, and serving clients with empathy and excellence.

Why You’ll Love Working With Us (Compensation & Benefits)

• Competitive compensation based on experience.
• Opportunities for growth and mentorship.
• Health insurance and retirement plan contributions.
• A workplace that values your well-being as much as your performance.
• A chance to be part of a firm that’s changing lives through advocacy.

Hahn Legal Group, APC is a California-based law firm devoted to defending clients whose educational futures, academic reputations, or institutional rights are at stake. We believe that school, college, or university should be a safe place for every student to learn, grow, and thrive, but when an institution turns adversarial, you need a strong advocate in your corner.

With decades of experience in education law across California, we leverage both deep legal expertise and fierce advocacy to level the playing field against institutions with extensive resources. If you’re driven by purpose, detail-oriented, and eager to grow within a firm that values integrity, innovation, and results, this is your opportunity to take your legal career to the next level.