Billing Coordinator

Job Description

Job Description

TITLE: BILLING COORDINATOR

Job Summary:

Compiles, manages, and executes attorney billing. Creating and sending invoices, tracking payment processes, keeping meticulous records and resolving discrepancies. Handle client complaints and follow up on any issues relating to the billing process.  Perform other duties as assigned. 

Essential Job Functions:

• Compiles and bills attorney hours to clients every month.
• Reviews and edits pre-bills in response to attorney requests.
• Apply retainer funds as directed by attorney.
• Process write-offs following Firm policy.
• Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split-party billing, preparation of electronic bills).
• Ability to handle a high volume of bills per month.
• Ability to effectively interact and communicate with attorneys, secretaries, and clients.
• Review and verify accuracy of billing and supporting documentation as required.
• Research and respond to inquiries regarding billing issues and problems.
• Create new billing formats as needed.
• Create billing schedules and various other billing analyses as required.
• Creates and prints final client billing.
• Creates and distributes monthly reports.
• Is familiar with and applies Firm billing policies.
• familiar with standard billing software for professionals
• Operates office equipment including personal computer, copiers, fax machines etc..
• Ensures strict confidentiality at all times.
• Assists with special projects as needed.

Requirements:

• College level accounting classes or Accounting Degree
• 4-6 or more years hands-on billing experience in a law firm, a plus
• Accounting software experience
• Demonstrated proficiency with MS Office
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office.  CenterBase experience a plus
• Efficient multitasking, prioritizing, and time management skills.
• Strong customer service skills