Financial Operations Clerk

ABOUT US:

Ausitn Lighthouse for the Blind a non-profit organization, was founded in 1934 by Dr. Henry L. Hilgartner and other civic-minded citizens of Austin to provide a setting where blind men and women could come to learn skills and create products that were sold door to door. Today, Austin Lighthouse for the Blind stays true to the mission established in 1934 by providing opportunities for economic and personal independence for people who are blind, visually impaired, or deaf blind by creating, sustaining, and improving employment. We continue to grow and expand the services we provide to blind Texans. Our Core Values guide us in everything we do: LIGHT: L (Leadership), I (Integrity), G (Growth & Innovation), H (Heart), and T (Teamwork). Austin Lighthouse for the Blind offers a variety of benefits to include: 403(b) retirement plan; health insurance; dental insurance; vision insurance; employee assistance program; life insurance; paid time off; paid holidays; employee appreciation events; and more. Job Summary The Financial Operations Clerk supports the Sr. Financial Operations Analyst in ensuring the accuracy and integrity of inventory valuation and cost accounting processes. This role is responsible for daily transactional activities related to raw material receiving, invoice reconciliation, and inventory tracking. The position works closely with warehouse, purchasing, and finance teams to ensure purchase orders, inventory records, and vendor invoices are accurate, timely, and aligned with company policies. This role is critical to maintaining reliable inventory data and supporting financial reporting. Responsibilities Process and record raw material purchase order receipts in the ERP system, ensuring accuracy of quantities, pricing, and timing. Match receiving documentation to purchase orders and identify discrepancies for resolution. Reconcile vendor invoices (including GOJO and other key vendors) to purchase orders and receiving records for approval. Coordinate with Accounts Payable to ensure timely and accurate invoice processing. Partner with warehouse team members to resolve receiving discrepancies and inventory variances. Participate in and support inventory cycle counts, including investigation and reconciliation of variances. Maintain accurate inventory records in ERP (Syteline), ensuring alignment between physical and system quantities. Monitor inventory transactions and adjustments to support accurate valuation. Support documentation and adherence to standard operating procedures (SOPs) for receiving and inventory processes. Escalate discrepancies, control gaps, or unusual variances to the Sr. Financial Operations Analyst. Track and report on inventory-related metrics, including receiving accuracy and cycle count variances. Support audit requests related to inventory, receiving, and vendor invoices. Maintain organized and accurate supporting documentation for all transactions. Collaborate cross-functionally with Purchasing, Warehouse, and Finance teams to improve data integrity. Comply with and assist other employees understand and comply with TAB's policies and procedures. Behave in accordance with the key behaviors aligned with TAB's Core Values of Leadership, Integrity, Growth & Innovation, Heart and Teamwork (LIGHT). Other duties as assigned. Knowledge, Skills and Abilities Basic understanding of inventory processes, purchase orders, and receiving functions. Attention to detail and ability to identify discrepancies in data. Working knowledge of ERP systems (Syteline preferred). Intermediate Microsoft Excel skills, including data entry, reconciliation, and basic analysis. Ability to collaborate with warehouse and finance teams. Organizational and time management skills. Ability to follow standard operating procedures and maintain documentation. Written and verbal communication skills. High level of integrity and accountability when handling financial and inventory data. Able to read, comprehend and understand information and ideas presented in writing or in alternative form. Able to multitask, prioritize, and manage time efficiently. Demonstrates sound work ethics. Possesses cultural awareness and sensitivity. Supervisory Responsibility None Communication & Contacts Required Internal: employees, department managers, and cross-functional teams including Purchasing, Warehouse, and Finance. External: vendors and community members. Decision Making/Judgment Required Applies standard operating procedures to resolve routine discrepancies. Escalates exceptions and issues requiring analysis or judgment to the Sr. Financial Operations Analyst. Minimum Education and Experience High school diploma or equivalent required. Associate degree in Accounting, Finance, Supply Chain, or related field preferred. 1–3 years of experience in inventory control, warehouse operations, or accounting support preferred. Physical Requirements Remain in a stationary position (seated or standing) for up to 4–8 hours per day. Operate a computer and standard office equipment for extended periods. Move or transport items weighing up to 35 lbs. on an occasional basis. Bend, stoop, squat, or adjust body position for approximately 20% of the workday. Traverse large areas, such as a warehouse environment. Work in environments with varying temperatures, including cold storage or heated areas. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. This description reflects management's assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned or reassigned. This job description is subject to change at any time.

ADDITIONAL NOTES:

Background Check and Drug Screen required Internal and external applicants accepted Verifiable documentation of ability to work in the US Individuals who are blind or visually impaired are encouraged to apply AUSTIN LIGHTHOUSE FOR THE BLIND, A NON-PROFIT ORGANIZATION, IS AN EQUAL OPPORTUNITY EMPLOYER/AFFIRMATIVE ACTION EMPLOYER Austin Lighthouse for the Blind provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, protected veteran status, genetics or any other characteristic protected by law. In addition to federal law requirements, TAB complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. #J-18808-Ljbffr Austin Lighthouse