Accounting Specialist

The Accounting Specialist is responsible for driving results in a fast-paced environment in the functional areas of accounts payable, accounts receivable, general ledger, and payroll, as well as other accounting areas in line with established guidelines. This is a hands-on role for someone who takes satisfaction in doing things right and takes pride in creating order from complexity. You will work directly with the Program Manager to handle essential financial, administrative, and accounting functions and to make them more efficient every month. You are proactive and independent, able to think two steps ahead and act on what needs to be done without waiting to be told.

Essential Duties: Finance and Accounting

· Understand accounting standards and know the difference between cash and accrual accounting.

· Create and send customer invoices. Monitor and collect accounts receivable; regularly review and update A/R tracking to maintain accuracy and completeness.

· Process vendor payments. Manage accounts payable; analyze accounts to maintain the A/P system for accuracy and completeness.

· Analyze, process adjustments, record journal entries, and ensure data in and across accounting systems and supporting applications is accurate.

· Manage multiple checking accounts; lead monthly reconciliation and analysis of balances, and provide analysis of variances.

· Maintain accurate and complete financial records, including ledgers, journals, invoices, receipts, and information related to supplies and inventory.

· Present financial statements, financial reports, and cash flow analysis to leadership monthly and upon request.

· Assist Loopback team and consultants with tracking budgets, preparing taxes, and supporting audits.

Process and Support

· Create, maintain, and update policies and procedures related to accounting and office management, and provide input on continuous improvements.

· Audit existing workflows, identify gaps and inefficiencies, and design and implement standardized processes for repeatable operations, including invoicing and project tracking.

HR Support

· Develop materials and lead orientation and onboarding for new employees on policies and procedures related to timekeeping, expense reports, and company benefits.

· Keep the Loopback team accountable for timekeeping and expense report submittal.

· Guide new employees through benefit enrollment.

Inside Sales

· Support sales by preparing and processing customer quotes, proposals, and sales orders.

· Respond to inbound customer inquiries regarding pricing, billing, and account status; escalate issues to the appropriate team members as needed.

· Maintain accurate customer and sales records in HubSpot, including contact information, deal activity, and follow-up tasks.

· Collaborate with the Program Manager to coordinate order fulfillment, track delivery timelines, and ensure a seamless customer experience from quote to payment.

· Speak with vendors and suppliers to ensure charges are accurate and that payments are received promptly.

· Communicate with clients to discuss account statuses, charges, or discrepancies.

Office Management

· Keep office supplies in stock.

· Assist with office maintenance and improvement projects.

· Other accounting and administrative duties as assigned; the Accounting Specialist will contribute analytical, managerial, and strategic support in addition to everyday tasks.

Physical Demands

· Ability to work in an office environment for extended periods, including prolonged use of a computer, phone, and other standard office equipment.

· Ability to perform sedentary tasks, such as sitting or standing at a desk, with accommodations available for ergonomic needs.

· Lift 20 pounds or more occasionally (e.g., receiving and organizing shipments of office supplies).

Knowledge, Skills, and Abilities: Education & Experience

· Bachelor’s degree in accounting, Business Administration, or a related field preferred; an Associate’s degree or relevant experience will be considered.

· 5+ years of accounting experience, including 3+ years of full-charge bookkeeping (Required).

· 3+ years applying GAAP accounting principles (Preferred).

Technical Knowledge

· Strong understanding of accounting principles, including accounts receivable, accounts payable, payroll, and tax compliance.

· Comprehensive grasp of various software, including but not limited to:

§ QuickBooks (Required)

§ Pinnacle

§ Stripe

§ OpenInvoice

§ HubSpot

§ Microsoft Excel

§ Other Microsoft Office products

Skills & Competencies

· Strong attention to detail with excellent organizational skills; ability to follow up on multiple issues and meet deadlines.

· Effective problem-solving skills.

· Strong written and verbal communication skills, including presentation skills.

· Ability to maintain a high level of confidentiality and professionalism.

· Ability to manage multiple concurrent priorities and work independently while maintaining alignment with organizational goals.

· Comfortable learning technical terms and workflows; proactive, organized, consistent, and calm under pressure.

About Loopback Systems

At Loopback Systems, we believe progress is built by people who make things work better. We help electric utilities bring distributed energy resources online faster, safer, and with less friction. Every connection we enable makes the grid a little cleaner and a lot more dependable. Our hardware and software systems simplify what used to take months of coordination, replacing it with clarity, consistency, and trust between developers and utilities. We are engineers, builders, and operators who take pride in tangible outcomes.

Our values are:

• Share openly and default to transparency. Share information freely so team members have the context needed to make informed decisions.
• Respectfully empowered. Encourage autonomy and initiative. Default to action while respecting commitments and colleagues.
• We build partnerships, not silos. Work collaboratively with clients and vendors. Value interoperability and prioritize long-term relationships over short-term gains.
• We keep our commitments. Maintain a 1:1 say/do ratio. Be personally accountable. Make decisions with data and reason rather than indecision or hierarchy.
• Seek diverse perspectives. Prioritize an open and inclusive culture. Diverse perspectives drive innovation and better outcomes.
• Don't let perfect get in the way of great. Define what "great" looks like, do it, then iterate. Balance high standards with pragmatic execution.

Benefits

· 120 hours of PTO

· 13 holidays

· 401k with 6% match

· QSERHA

How to Apply

If you are interested in this outstanding opportunity and have the required skills and qualifications, please submit your cover letter and resume to View email address on jobs.institutedata.com. We look forward to hearing from you!

Pay: $25.00 - $35.00 per hour

Benefits:

• 401(k)
• Flexible spending account
• Paid time off

Work Location: In person