Operations Coordinator

Job Description

Job Description

Direct Hire Opportunity Operations Coordinator

Salary: $50,000 - $60,000 annually (based on experience)

Our client, a growing leader in the medical technology and healthcare support industry, is seeking a detail-oriented Operations Coordinator to join their team on a direct hire basis. This role is critical to ensuring smooth day-to-day operations by coordinating across departments, managing vendor relationships, supporting sales initiatives, and handling key administrative functions.

As an industry leader, our client proudly serves 8 of America's 30 largest hospitals , along with premier surgery centers, private practices, military facilities, and VA healthcare systems. This is an exciting opportunity to join a mission-driven organization making a direct impact on patient care and healthcare operations nationwide.

Responsibilities

• Coordinate daily operational activities to ensure smooth workflow across departments.
• Oversee and develop vendor relationships.
• Create and track purchase orders in QuickBooks Online; match receipts to POs and flag discrepancies.
• Receive and ship parts to support field service engineers.
• Drive a company van for regional pickups and deliveries of equipment and parts.
• Assist with expense tracking.
• Support sales admin with quoting, customer emails/calls, and follow-ups on order or service requests.
• Communicate effectively with customers and team members via phone, email, and in-person interactions.
• Prepare reports and analysis to support decision-making processes.
• Support the maintenance of the company's Quality Management System alongside the Inventory Manager and Director of Laser Technology.

Skills

• Proven experience in operations, inventory, purchasing, sales support, or a similar office and warehouse mix.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and spreadsheet management.
• Familiarity with financial software such as QuickBooks or other accounting platforms.
• Experience with vendor management.
• Exceptional communication skillsboth verbal and writtenwith a customer service-oriented mindset.

Additional Skills & Qualifications

• Experience in inventory control and management.
• Proficiency in data entry, shipping and receiving, and supply chain management.
• Knowledge of SAP and warehouse inventory processes.

Why Work Here?

We are a growing medical laser maintenance & repair organization offering nationwide coverage to hospitals, surgery centers, and doctors offices. Our focus is on being the highest quality independent service organization in the United States. We have long-term and recurring relationships with the majority of our customers, including 8 of Americas largest 30 hospitals, leading surgery centers, private practices, the military, and VA.

Work Environment

Office and warehouse setting.

Job Type & Location

This is a Permanent position based out of West Berlin, NJ.

Pay and Benefits

The pay range for this position is $50000.00 - $60000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

We are a growing medical laser maintenance & repair organization offering nationwide coverage to hospitals, surgery centers, and doctors offices. For decades our focus has been on being the highest quality independent service organization in the United States. We have long-term and recurring relationships with the vast majority of our customers today. We are proud to say that we currently serve 8 of Americas largest 30 hospitals, plus leading surgery centers, private practices, the military, and VA. Duties

Job Type & Location

This is a Permanent position based out of West Berlin, NJ.

Application Deadline

This position is anticipated to close on Nov 5, 2026.

Workplace Type

This is a fully onsite position in West Berlin,NJ.

About Aerotek

Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 18,000 clients each year. Aerotek is an Allegis Group company, the global leader in workforce and business solutions. To learn more, visit: Aerotek.com | 1-888-AEROTEK.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.