Operations Coordinator

Warehouse Operations Coordinator

PeopleShare is seeking a highly organized and proactive Warehouse Operations Coordinator to support daily business operations and ensure efficient workflow across multiple departments in West Berlin, NJ. The ideal candidate will possess strong administrative, logistics, customer service, and vendor management skills, with the ability to manage multiple priorities in a fast-paced environment. Experience with QuickBooks Online, purchasing processes, and operational support is preferred.

Title: Warehouse Operations Coordinator

Location: West Berlin, NJ 08091

Type: Direct Hire

Schedule: Monday-Friday - business hours

Salary: $55,000

Key Responsibilities

• Coordinate daily operational activities to ensure smooth and efficient workflow across departments.
• Build, maintain, and strengthen relationships with vendors and external partners.
• Create, manage, and track purchase orders within QuickBooks Online.
• Match receipts to purchase orders and identify, investigate, and resolve discrepancies.
• Receive, process, package, and ship parts to support field service engineers.
• Operate a company vehicle for regional pickups and deliveries of equipment and parts.
• Assist with expense tracking, reporting, and documentation.
• Provide sales administrative support, including preparing quotes, responding to customer inquiries, and following up on orders and service requests.
• Communicate effectively with customers, vendors, and internal team members via phone, email, and in-person interactions.
• Prepare reports, analyze operational data, and provide insights to support business decisions.
• Assist in maintaining the company's Quality Management System (QMS) in collaboration with the Inventory Manager and Director of Laser Technology.
• Perform additional administrative and operational duties as assigned.

Qualifications

• Previous experience in operations, logistics, administration, purchasing, or a related coordination role.
• Proficiency with QuickBooks Online and Microsoft Office Suite.
• Strong organizational, multitasking, and time-management skills.
• Exceptional attention to detail and problem-solving abilities.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively within a team environment.
• Valid driver's license with a clean driving record.
• Experience with inventory management, shipping/receiving, or quality systems is a plus.

Preferred Skills

• Purchase order management
• Vendor relationship management
• Shipping and receiving coordination
• Inventory control
• Customer service and sales support
• Data analysis and reporting
• Expense tracking and reconciliation
• Quality Management Systems (QMS)
• Strong attention to detail and accuracy