Administrative Assistant III

Experience Required

3 - 20 years

Minimum Education Required

High School Diploma/G.E.D.

Compensation

$7.25 / hourly

Hours Per Week

40

Number Of Positions

1

Work Schedule and Shift Requirements

First (Day)

Job Description

Summary

Job Description:

Baptist Health Medical Group (BHMG) is a comprehensive network that includes over 1,100 physicians and advanced practice clinicians across Kentucky and Indiana. They represent over 75 specialties including primary care and family medicine, internal medicine, osteopathic medicine, emergency medicine, general surgery and a wide range of surgical specialties offering advanced treatments and care.

The Administrative Assistant III is a remote position that provides administrative support for the Vice President and Associate Vice President of Value Based Care and Home Health. This position requires strict attention to detail, high accuracy level, ability to multi-task, ability to work with time-sensitive deadlines, and work in a team environment. Must be pro-active in approach to all position responsibilities.

Principal Duties & Responsibilities:

Manage complex calendars for assigned executives, scheduling meetings, and coordinating travel arrangements.

Manage and prepare various high-level meetings, including creating agendas and taking minutes. Some on-site meeting attendance will be required.

Act as liaison for executives with Baptist Health physicians, other System executives, departments within the organization, and external contacts.

Coordinate with executive and others to create spreadsheets and presentations.

Execute accounts payable responsibilities such as ordering supplies, submitting expense reports, processing invoices, purchase orders, etc.

Provide coverage for other BHMG executives when needed due to absences of other administrative assistants.

Coordinate and maintain daily office routines and paperwork for assigned executives.

Ensures calls/messages or high priority information are communicated appropriately.

Composes, transcribes, proofs, and/or edits letters, memos, and various documents in a timely and accurate manner.

Organize and maintain file systems for correspondence and other records.

Travel to and from local Baptist Health locations for meetings occasionally

Minimum Education, Training and Experience Required:

High school diploma or equivalent required. Associates degree in relevant field of study strongly preferred.

3+ years administrative support experience required. (Including email, scheduling appointments, managing calendars, filing, organizing, coordinating, etc.)

Must be able to work in team environment and work autonomously.

Must be able to multitask and do so in different environments.

Ability to type 50 wpm or better preferred.

Working knowledge of Microsoft Office software is required.

Applicants must be located in KY or IN.

If you would like to be part of a growing family focused on supporting clinical excellence, teamwork and innovation, we urge you to apply now!

Baptist Health is an Equal Employment Opportunity employer.

"EEO Statement: Baptist Health is an Equal Employment Opportunity employer, and seeks to employ individuals without regard to r ace, color, national origin, gender, s exual orientation, gender identity, age, disability, marital status, citizenship status, military status, religious or political beliefs, protected veteran status, employment status or any other protected class identified in any federal, state, or local law. Baptist Health specifically encourages minority, female, disabled, veteran and other candidates from diverse backgrounds to apply and strengthen our team. Please note that Baptist Health is a drug-free workplace and employment with Baptist Health is subject to post offer, pre-employment drug testing.

NOTICE OF NONDISCRIMATION AND ACCESSIBILITY TO SERVICES

Persons with hearing and speech impairments can contact Baptist Health facilities by using the Kentucky Relay Service, a toll-free telecommunication device for the deaf (TDD). For voice to TDD, call View phone number on click.appcast.io. For TDD to voice, call View phone number on click.appcast.io."

Job Type

Full time

Benefits Offered

Not specified

Veteran Preference

No

Place of Work

On-site

Requisition ID

R26104623