Administrative Coordinator - Permitting, Inspections & Plan Review

Job Description

Job Description

Job description:

We are looking for a reliable, detail-oriented individual to join our team as an Administrative Assistant. This is a task-focused role centered on high-volume scheduling and report management. The ideal candidate will have experience with permitting, scheduling, and working effectively with municipalities.

Job Duties:

· Receive and log in of plans, specifications and other information received for plan review and other types of requested work, create and maintain plan review files.

· Roll plan maintenance – returning/destroying plans/specifications.

· Proofread and appropriately edit plan review and other types of reports.

· Forward plan review reports and other correspondence to appropriate client.

· Email and electronically fax reports and reviews to clients.

· Send notice of receipt of plans and other information.

· Format in MS Word reports and reviews.

· Contact clients, architects, developers, etc. by phone for information needed for project completion.

· Customer service to clients regarding plan review information.

· Record inspection requests.

· Coordinate, confirm, and prepare daily schedule of inspections.

· Completion/collection of inspection reports.

· Data entry of inspection results.

· Maintain and update “installment sheet” to keep track of inspection fees.

· Route project files to appropriate person to assure proper establishment of inspection fees.

· Preparation of municipal reports monthly.

· Routing to receivables confirmation of billing and payment for inspections.

· File maintenance.

· Customer service, telephone contact with municipalities requesting inspections.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k) matching
• Health insurance
• Dental & vision insurance
• Employee assistance program
• Life insurance
• Paid time off
• Referral program

Schedule:

• 8 hour shift
• Monday - Friday , 7:30 a.m. - 4:30 p.m.

Education:

• High school or equivalent (Preferred)

Since its inception, B&F Construction Code Services, Inc. has performed hundreds of thousands of plan reviews and inspections across jurisdictions nationwide. In addition, we have provided consulting services including system testing, code writing and adoption assistance, as well as support for projects requiring special attention.

The primary reason municipalities choose B&F Construction Code Services, Inc. is our exceptional service. While municipalities may be similar in organization, we recognize that each operates in its own way. That’s why we place special emphasis on understanding the specific needs and details of your municipality, allowing us to tailor our services accordingly. It’s the combination of major conveniences and thoughtful extras we provide that keeps our clients satisfied and returning time and again.

Company Description

Since its inception, B&F Construction Code Services, Inc. has performed hundreds of thousands of plan reviews and inspections across jurisdictions nationwide. In addition, we have provided consulting services including system testing, code writing and adoption assistance, as well as support for projects requiring special attention.\r\n\r\nThe primary reason municipalities choose B&F Construction Code Services, Inc. is our exceptional service. While municipalities may be similar in organization, we recognize that each operates in its own way. That’s why we place special emphasis on understanding the specific needs and details of your municipality, allowing us to tailor our services accordingly. It’s the combination of major conveniences and thoughtful extras we provide that keeps our clients satisfied and returning time and again.